5. The Metadata

Skip to end of metadata
Go to start of metadata
You are viewing an old version of this page. View the current version. Compare with Current  |   View Page History

The page Scanning And Proofreading Manual does not exist.

5.  The Metadata


*  If you are in the process of submitting a book you have scanned, you will enter in the book's metadata.
*  If you are proofreading a book, then, as part of the process of checking in your finished proof, you will verify the metadata that has already been entered, and make corrections if necessary.

Use the following guidelines to enter and/or correct information in the fields on the screens that are presented in either of the situations above.


5.1  ISBN

The ISBN can normally be found on the copyright page of a book. It is often found on the back flap of a book jacket or the back cover of a paperback, as well.

This field is optional since older books, and even some new books, do not contain an ISBN. Bookshare strongly encourages submitters or proofreaders to enter it, however, if the ISBN is included in the book.

Please enter the 13-digit ISBN if it is available. 


5.2  Title

Occasionally, the title on the cover of the book will be different from the title inside the book. Check the copyright page to see what the official title is.

If the book is part of a series of books, please add the series number to the title. For example, "The Hidden (Animorphs #39)" or "Dark Force Rising (Star Wars: The Thrawn Trilogy Vol. 2)".

If there are multiple editions of the book, please add the edition number to the title. For example, "Financial Accounting (8th edition)".

If you are submitting an improved copy of a book that's already in the library please add "BSO-" in front of the title of the book. This tells an administrator that this book should replace the one currently in the library with the same title and author. For example, "BSO-Eye of the Needle" or "BSO-The Tale of Peter Rabbit".

Of course, the title should be in the same language as the content of the book.

Also, the title should not be in all caps or in all lowercase.


5.3  Author(s)

Figuring out what to put in the "Author(s)" field can sometimes be a bit challenging. Please follow these guidelines for each author's name:

  • Put the first name first and the last name last
    Wrong: Ahl, Allison
    Right: Allison Ahl

  • Drop all titles, honorifics, occupations, degrees, etc.
    Wrong: Dr. Bart Ball
    Right: Bart Ball

    Wrong: Clara Crawl, MSW
    Right: Clara Crawl

    Wrong: Senator Dee Dahl
    Right: Dee Dahl

  • Exception: if the title is part of the official author's name, leave it in
    Wrong: Seuss
    Right: Dr. Seuss

  • Drop all commas inside a name (Commas are used to separate authors when a book has multiple authors)
    Wrong: Fred Fall, Jr.
    Right: Fred Fall Jr.

  • Keep periods after initials and Jr.
    Wrong: Gerald G Gall Jr
    Right: Gerald G. Gall Jr.

  • Put a space between initials
    Wrong: H.H. Hall
    Right: H. H. Hall


Follow these guidelines when the book contains multiple authors:

  • For each name, follow the guidelines above.
  • Separate each author's name with a comma, not "and" or "&" or "/".
    Wrong: Joe Morton and Frank Shaw
    Right: Joe Morton, Frank Shaw

    Wrong: Greg Kent & Scott Jones
    Right: Greg Kent, Scott Jones

    Wrong: Morton/Shaw/Kent
    Right: Joe Morton, Frank Shaw, Greg Kent

  • Do not use "Various" or "et al" or "others" as an author, please list all of the authors. Having the complete list will help others when they are searching the library.
    Wrong: Various
    Right: Jim Bell, Cathy Dell, Mike Fell, Hank Gell

    Wrong: Morton et al.
    Right: Joe Morton, Frank Shaw, Scott Jones

  • In the case of editors, compilers, adapters, translators, etc. DO NOT enter the individual's function after each name.
    Wrong: L. Lay, M. May (editors)
    Right: L. Lay, M. May

    Wrong: Nan Nall (compiler)
    Right: Nan Nall

    Wrong: Edited by Olive Owl
    Right: Olive Owl

    Wrong: Trans. Peter Paul
    Right: Peter Paul

  • If the author's name is missing from the book, then enter the editors of the company that put out the book.
    Wrong: None
    Right: The Editors at the Walt Disney Company


Top of   5. The Metadata


5.4  Copyright holder

Enter the name(s) of the copyright holder(s), , for the copyright notice which is associated with the latest copyright date as based on the guidelines in the next section.

Do NOT follow the guidelines for entering authors. Instead enter the name(s) of the copyright holder(s), EXACTLY as stated in the copyright notice.

a.  One or more copyright holders

For the first example below, since the copyright notice for "The Hunt for Red October" is "Copyright © 1984 by Jack Ryan Enterprises, Ltd.", then enter "Jack Ryan Enterprises, Ltd." into the "Copyright Holder" field. Ensure that all punctuation, as well as "Inc.", "Corp.", or "Ltd." are included if you find them in the name of the copyright holder.

_The Hunt for Red October
Tom Clancy
BERKLEY BOOKS, NEW YORK
Copyright © 1984 by Jack Ryan Enterprises, Ltd._


Another example is the copyright section of "Dragon's Kin":

_Dragon's Kin
Anne McCaffrey and Todd McCaffrey
Ballantine Books
Copyright © 2003 by Anne McCaffrey and Todd J. McCaffrey_

Here the copyright holder is "Anne McCaffrey and Todd J. McCaffrey", not Anne McCaffrey, Todd J. McCaffrey.

b.  Multiple copyright notices

Sometimes several pieces of a book will have different copyright holders - the preface, the illustrations, the text, the graphics, the afterwords, etc. Use the name of the copyright holder of the latest copyright notice of the text. Ignore all the other copyright notices.

For example, this is the copyright section for "The Abyss":

_The ABYSS
A Novel by Orson Scott Card based on an original screenplay by James Cameron
Copyright © 1989 by Twentieth Century Fox Film Corporation
Afterword by James Cameron copyright © 1989 by James Cameron
Afterword by Orson Scott Card copyright © 1989 by Orson Scott Card_

Here the copyright holder is "Twentieth Century Fox Film Corporation", not James Cameron or Orson Scott Card. James Cameron and Orson Scott Card are the copyright holders of the Afterwards, not the main text.

c.  No copyright holder

If there is no copyright holder, please reject the book. All books must have a valid copyright holder.

d.  For help determining the correct copyright holder

If you are unsure what copyright holder to use, you may send an email to volunteer@Bookshare.org with the entire copyright section pasted in the email. Alternatively, you can post the question on the volunteer discussion list.


5.5  Copyright date

If there are several copyright notices for the text, NOT including copyright notices for the preface, introduction, illustrations, afterwords, or short stories, then use the copyright notice with the most recent date.

a.  Individual books

This can be tricky, so here are a number of examples:

_How to Stop Worrying and Start Living
Copyright 1944, 1945, 1946, 1947, 1948 by Dale Carnegie
Copyright © 1984 by Donna Dale Carnegie and Dorothy Carnegie_

The most recent copyright date is 1984 and the copyright holders associated with that date are "Donna Dale Carnegie and Dorothy Carnegie".
_How to Win Friends and Influence People
Copyright © 1936 by Dale Carnegie
Copyright renewed © 1964 by Donna Dale Carnegie and Dorothy Carnegie
Revised edition copyright © 1981 by Donna Dale Carnegie and Dorothy Carnegie_

The most recent copyright date is 1981 and the copyright holders associated with that date are "Donna Dale Carnegie and Dorothy Carnegie".

b.  Omnibus with a separate copyright notice

In the example below, the copyright date is 2003 and the copyright holder is "David Weber" since he's the copyright holder of the entire short story collection, where the other people are copyright holders of only their short stories.

_The Service of the Sword: Worlds of Honor #4
Copyright © 2003 by David Weber._

"Promised Land" © 2003 by Jane Lindskold, "With One Stone" © 2003 by Timothy Zahn, "A Ship Named Francis" © 2003 by John Ringo and Victor Mitchell, "Let's Go to Prague" © 2003 by John Ringo, "Fanatic" © 2003 by Eric Flint, "The Service of the Sword" © 2003 by David Weber.


The following omnibus edition was previously published in separate volumes.

_Ngaio Marsh: Five Complete Novels
Copyright © 1983 by the Estate of Ngaio Marsh All Rights Reserved.
Scales of Justice Copyright © 1955 by Ngaio Marsh
Death of a Fool Copyright © 1956 by Ngaio Marsh
Tied Up in Tinsel Copyright © 1972 by Ngaio Marsh, Ltd.
Grave Mistake Copyright © 1978 by Ngaio Marsh Ltd.
Photo Finish Copyright © 1980 by Ngaio Marsh, Ltd._

This 1983 edition is published by Avenel Books, distributed by Crown Publishers, Inc., by arrangement with Little, Brown and Company, Inc.

In the above example, the copyright date is 1983 and the copyright holder is "the Estate of Ngaio Marsh" (NOT Ngaio Marsh or Ngaio Marsh Ltd.) because the Estate of Ngaio Marsh is the copyright holder of the entire collection, while the other names are copyright holders of the original separate volumes. The publishing and distributing statement should not be used to determine the copyright information.

c.  Omnibus without a separate copyright notice

In the case where the book is an omnibus of several books, and the omnibus does not contain a separate copyright notice - due to it not containing any new material which would require a copyright notice - then enter the date associated with the most recent copyright notice from among the books included in the omnibus.

"Protector of the Small" is an example of an omnibus where the omnibus itself doesn't have a copyright notice.

_First Test Copyright © 1999 by Tamora Pierce
Publishing History: Random House Hardcover, May 1999; Random House paperback, May 2000
Page Copyright © 2000 by Tamora Pierce
Publishing History: Random House Hardcover, May 2000; Random House paperback, May 2001
Squire Copyright © 2001 by Tamora Pierce
Publishing History: Random House Hardcover, May 2001; Random House paperback, August 2002
Lady Knight Copyright © 2002 by Tamora Pierce
Publishing History: Random House Hardcover, August 2002; Random House paperback, August 2003
First SFBC Science Fiction Printing: November 2004_

In this example, the copyright notice for the last book in the series must be used since it has the most recent copyright date. Thus the copyright date to be recorded is 2002 and the copyright holder is "Tamora Pierce". The publisher name wasn't explicitly provided, but it's the Science Fiction and Fantasy Bookclub as identified in the last line of this example by its acronym ("SFBC"). The subsequent years of 2003 (for "Lady Knight") and 2004 (for the omnibus) are associated with the publishing history only and cannot be used for copyright dates.


As a final example, more recently, the two books by Dale Carnegie (that were mentioned in earlier examples) have been reprinted together. While each book contains multiple copyright dates and copyright holders, the collection itself has no separate copyright notice.

_How to Stop Worrying and Start Living
Copyright 1944, 1945, 1946, 1947, 1948 by Dale Carnegie
Copyright © 1984 by Donna Dale Carnegie and Dorothy Carnegie
How to Win Friends and Influence People
Copyright © 1936 by Dale Carnegie
Copyright renewed © 1964 by Donna Dale Carnegie and Dorothy Carnegie
Revised edition copyright © 1981 by Donna Dale Carnegie and Dorothy Carnegie_

After a review of the copyright notices from both books, the most recent copyright date to be applied for this omnibus is 1984 and the copyright holders are "Donna Dale Carnegie and Dorothy Carnegie".

d.  No copyright date

If there is no copyright date, please reject the book. All books must have a valid copyright date.

e.  For help determining the correct copyright date

If you are unsure what copyright date to use, you may send an email to volunteer@Bookshare.org with the entire copyright section pasted in the email. Alternatively, you can post the question on the volunteer discussion list.


Top of   5. The Metadata


5.6  Brief synopsis

In the next field, include a brief synopsis for the book. This can be written in the submitter's own words, or may be copied from the book itself (provided it is from the book publisher and not from a quotation by someone else). Do not use any part of a quote or a review that has been attributed to a person, magazine, or newspaper, or a review from an on-line bookseller's website such as Amazon.com or Barnes & Noble. You may find the information on the front or back covers of the book helpful in writing your synopsis. Feel free to use it, but again, please do not select content from book reviews or other quoted material. The synopsis must be in the same language as the book being submitted and less than 250 characters in length, including spaces. As there is nothing to alert the submitter if the synopsis is too long until after the book has been submitted, many submitters find it useful to write the synopsis in a word processor or other program with a character count feature before submitting to ensure that the synopsis is not too long. If the synopsis is too long, the book will not be successfully submitted and the submitter will have to correct the problem. Writing the synopsis ahead of time in a word processor also allows the synopsis to be spell checked before it is copied and pasted into the field.


5.7  Long synopsis

This field may contain a longer synopsis for the book, either in the submitter's own words or taken from the book jacket. If the longer synopsis is copied from the book, the submitter should state this clearly. Synopsis material may not be drawn from sources such as online booksellers. Do not use any part of a quote or a review that has been attributed to a person, magazine, or newspaper, or a review from an on-line bookseller's website such as Amazon.com or Barnes & Noble. The synopsis should be less than 2500 characters, approximately 500 words long and in the language of the book. Writing the synopsis ahead of time in a word processor will allow it to be spell checked before it is copied and pasted into the field.


5.8  Comments

Enter any information which would help a volunteer proofread the submission as well as any information that an administrator might find helpful when approving the book.

For example, if the copyright page is at the back of the book instead of the front, or if the ISBN is on the back cover but not inside the book, please mention these things in this section of the form.

Volunteers can also copy and paste the book's copyright notice into this section to help make the approval process easier or to help explain how the book's copyright was verified if verification is requested by an administrator.

Optionally, proofreaders would also appreciate it if you included your e-mail address when submitting a book since it will allow them to contact you if they encounter a problem that requires your help.


5.9  Guidelines for marking books "Adult"

Bookshare maintains a policy on Adult Content as explained later in this manual. Please use your best judgment for determining adult content. While we understand and respect that different people have different standards for what is acceptable subject matter, a general guideline to consider is this: in a large well-stocked bookstore, would somebody under the age of 18 be able to get this book off the shelf, pay for it, and walk away. Books of an obvious explicit sexual nature or that incite hate should be considered adult content. If unsure, mark the book as Adult Content, and explain in one or two sentences what about the content of the book warrants this selection in the comments field.

Note that Bookshare reserves the right to make the final decision as to whether or not a book is considered adult content. See 6.6 Legal Information_ _in this section: 6. Extra reading .


Top of   5. The Metadata
The page Scanning And Proofreading Manual does not exist.

Enter labels to add to this page:
Please wait 
Looking for a label? Just start typing.