5. The metadata

compared with
Current by Rick Costa
on Sep 22, 2010 06:24.

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           [5.1  The ISBN number|#5_metadata_the_isbn_number]\\

           [5.2  Title|#5_metadata_title]\\
           [5.3  Author(s)|#5_metadata_authors]\\
           [5.4  Language(s)|#5_metadata_languages]\\
           [5.5  Text Quality|#5_metadata_text_quality]\\

           [5.3  Author(s)|#5_metadata_author]\\  [5.6  Copyright *Holder(s)*|#5_metadata_copyright_holders]\\
                  [A.  What is a Copyright Notice?|#5_what_is_a_copyright_notice]
                  [B.  One or more copyright holders|#5_one_or_more_copyright_holders]
                  [C.  Multiple copyright notices|#5_multiple_copyright_notices]
                  [D.  No copyright holder|#5_no_copyright_holder]
                  [E.  For help determining the correct copyright holder|#5_for_help_determining_correct copyright_holder]

           [5.47  Copyright *holder*|#5_metadata_copyright_holder]\\ *Date*|#5_metadata_copyright_date]\\
                  [A.  One or more copyright holders|#5_one_or_more_copyright_holders]
                  [B.  Multiple copyright notices|#5_multiple_copyright_notices]
                  [C.  No copyright holder|#5_no_copyright_holder]
                  [D.  Help determining the correct copyright holder|#5_help_determining_correct copyright_holder]

           [5.5  Copyright *date*|#5_metadata_copyright_date]\\
                  [A.  Individual books|#5_copyright_individual_books]
                  [B.  Omnibus _with_ a separate copyright notice|#5_copyright_omnibus_with_a_separate_copyright_notice]
                  [C.  Omnibus _without_ a separate copyright notice|#5_copyright_omnibus_without_a_separate_copyright_notice]
                  [D.  No copyright date|#5_copyright_no_copyright_date]
                  [E.  For help determining the correct copyright date|#5_for_help_determining_correct_copyright_date]

           [5.6  The Brief synopsis|#5_metadata_brief_synopsis]\\  [5.8  Publisher|#5_metadata_publisher]\\
           [5.9  Brief Synopsis|#5_metadata_brief_synopsis]\\
           [5.10  Complete Synopsis  (aka:  Long Synopsis)|#5_metadata_complete_synopsis_long_synopsis]\\
           [5.11  Number of pages|#5_metadata_number_of_pages]\\
           [5.12  Adult Content|#5_metadata_adult_content]\\
           [5.13  Categorize this book  (Categories)|#5_metadata_categorize_this_book_categories]\\
           [5.14  The Comments box|#5_metadata_the_comments_box]\\

           [5.7  The Long synopsis|#5_metadata_long_synopsis]\\

           [5.8  The Comments box|#5_metadata_the_comments_box]\\

           [5.9  Guidelines for marking books "Adult"|#5_guidelines_for_marking_books_adult]\\

\\
Please don't be put off by the length of this chapter!  We're being thorough and many examples here cover situations that don't occur frequently.

*\**  If you are submitting a book you have *scanned,* you will *enter* in the book's metadata.
*\**  If you are checking in a book you have finished *proofreading,* you will *verify* metadata that has already
    been entered and make corrections, if necessary.

Use the following guidelines to enter and/or correct information in the fields on the screens that are presented in either of the situations above.

\\
{anchor:5_metadata_the_isbn_number}
h2. 5.1  The ISBN number

        The ISBN can *\-*  Can normally be found on the copyright page of a book.  It Also, it is often found on the back flap
           of a book jacket or the back cover of a paperback, as well.

        *\-*  Bookshare strongly encourages submitters or proofreaders to enter the ISBN number, if it is included
           included in the book.

        *\-*  Please enter the 13-digit ISBN if it is available.  (As opposed to the 10-digit ISBN.)

        *\-*  The ISBN field number is optional since older books and even some new ones, do not contain an ISBN.

\\
----

{anchor:5_metadata_title}

h2. 5.2  Title

        Occasionally, the title on the cover of the book will be different from the title inside the book!  {color:teal}*Check*{color} *Check*
        {color:teal}*the copyright page to see what the official title is.*{color}

h3.         A.  Format of the title
             *\**  Of course, the title should be in the same language as the content of the book.
             *\**  The title should not be in all caps, nor in all lowercase.

\\
        If the book is part of a series of books, please add the series number to the title.
        +Example+
        "The Hidden (Animorphs #39)" or "Dark Force Rising (Star Wars: The Thrawn Trilogy Vol. 2)"
h3.         B.  Subtitle
             For books with a Subtitle in addition to the Title, please use this format:
                   +Example+
                   The Witness: An Inner Sanctum Mystery

                   {color:teal}*Title: Subtitle*{color}
                   (Title  +  colon  +  1 space  +  Subtitle)

\\
        If there are multiple editions of the book, please add the edition number to the title.
        +Example+
        "Financial Accounting (8th edition)"
h3.         C.  Book series
             If the book is part of a series of books, please add the *series name* and, if available, the
             *series number* to the title.  Recommended:
                   +Examples+
                   The Hidden (Animorphs #39)
                   or
                   Dark Force Rising (Star Wars: The Thrawn Trilogy Vol. 2)

                   {color:teal}*Title (Series name #Series number)*{color}
                   Title  +  1 space  +  open parens  +  Series name  +  1 space  +  # (a pound sign)  +
                   Series number  +  close parens

\\
        If you are submitting an improved copy of a book that's already in the library please add "BSO-" to
        the beginning of the title of the book.  This tells an administrator that this book should replace the one currently in the library with the same title and author.
        +Example+
        "BSO-Eye of the Needle" or "BSO-The Tale of Peter Rabbit".
h3.         D.  Multiple editions
             If there are multiple editions of the book, please add the edition number to the title.

             +Example+
             Financial Accounting (8th edition)

\\
        Of course, the title should be in the same language as the content of the book.
h3.         E.  Better Scan Of  (BSO)
             If you are submitting an improved copy of a book that's already in the library please add "BSO-"
             to the beginning of the title of the book.  This tells an administrator that this book should replace the
             one currently in the library with the same title and author.

        Also, the title should not be in all caps or in all lowercase.
             +Examples+
             BSO-Eye of the Needle
             or
             BSO-The Tale of Peter Rabbit

\\
{anchor:5_metadata_author} ----

{anchor:5_metadata_authors}

h2. 5.3  Author(s)

        Figuring out what to put in the "Author(s)" field can sometimes be a bit challenging.  Please follow these guidelines for each author's name:

h3.         {color:blue}Apply these guidelines to each author's name:{color}

        *\**  Put the first name first and the last name last:
           Wrong:        Ahl, Allison
           {color:teal}*Right:         Allison Ahl*{color}

\\
Wrong:  Ahl, Allison
        *\**  Drop all titles, honorifics, occupations, degrees, etc.:
           Wrong:        Dr. Bart Ball
           {color:teal}*Right:         Bart Ball*{color}

\\
Right:  Allison Ahl
           Wrong:        Clara Crawl, MSW
           {color:teal}*Right:         Clara Crawl*{color}

\\
           Wrong:        Senator Dee Dahl
           {color:teal}*Right:         Dee Dahl*{color}

\\
*\**  Drop all titles, honorifics, occupations, degrees, etc.
        *\*  Exception:*  If the title is part of the official author's name, leave it in:
           Wrong:        Seuss
           {color:teal}*Right:         Dr. Seuss*{color}

\\
Wrong:  Dr. Bart Ball
        *\**  Drop all commas +inside+ a name.
           (Commas are used to _separate authors_ when a book has multiple authors.)
           Wrong:        Fred Fall, Jr.
           {color:teal}*Right:         Fred Fall Jr.*{color}

\\
Right:  Bart Ball
        *\**  Keep periods after initials and Jr.
           Wrong:        Gerald G Gall Jr
           {color:teal}*Right:         Gerald G. Gall Jr.*{color}

\\
        *\**  Put a space between initials
           Wrong:        H.H. Hall
           {color:teal}*Right:         H. H. Hall*{color}

\\
Wrong:  Clara Crawl, MSW
h3.         {color:blue}MULTIPLE AUTHORS{color}
        {color:blue}*Follow the guidelines above for each _individual name,_ then also apply these:*{color}

        *\**  Separate each author's name with a comma, not "and", nor "&", nor "/".
\\
Right:  Clara Crawl
           Wrong:        Joe Morton and Frank Shaw
           {color:teal}*Right:         Joe Morton, Frank Shaw*{color}

\\
           Wrong:        Greg Kent & Scott Jones
           {color:teal}*Right:         Greg Kent, Scott Jones*{color}

\\
Wrong:  Senator Dee Dahl
           Wrong:        Morton/Shaw/Kent
           {color:teal}*Right:         Joe Morton, Frank Shaw, Greg Kent*{color}

\\
Right:  Dee Dahl
\\
\\
*\** Exception:  if the title is part of the official author's name, leave it in
\\
Wrong:  Seuss
\\
Right:  Dr. Seuss
\\
\\
*\**  Drop all commas inside a name (Commas are used to separate authors when a book has multiple authors)
\\
Wrong:  Fred Fall, Jr.
\\
Right:  Fred Fall Jr.
\\
\\
*\**  Keep periods after initials and Jr.
\\
Wrong:  Gerald G Gall Jr
\\
Right:  Gerald G. Gall Jr.
\\
\\
*\**  Put a space between initials
\\
Wrong:  H.H. Hall
\\
Right:  H. H. Hall
        *\**  Do not use "Various" or "et al" or "others" as an author.  Please list all of the authors.
           Having the complete list will help others when they are searching the library.
           Wrong:        Various
           {color:teal}*Right:         Jim Bell, Cathy Dell, Mike Fell, Hank Gell*{color}

           Wrong:        Morton et al.
           {color:teal}*Right:         Joe Morton, Frank Shaw, Scott Jones*{color}

\\
\\
Follow these guidelines when the book contains multiple authors:
        *\**  In the case of editors, compilers, adapters, translators, etc., *do not enter the individual's*
           *function after each name.*

*\**  For each name, follow the guidelines above.
           Wrong:        L. Lay, M. May (editors)
           {color:teal}*Right:         L. Lay, M. May*{color}

*\**  Separate each author's name with a comma, not "and" or "&" or "/".
\\
Wrong:  Joe Morton and Frank Shaw
           Wrong:        Nan Nall (compiler)
           {color:teal}*Right:         Nan Nall*{color}

\\
Right:  Joe Morton, Frank Shaw
           Wrong:        Edited by Olive Owl
           {color:teal}*Right:         Olive Owl*{color}

\\
           Wrong:        Trans. Peter Paul
           {color:teal}*Right:         Peter Paul*{color}

\\
Wrong:  Greg Kent & Scott Jones
\\
Right:  Greg Kent, Scott Jones
\\
\\
Wrong:  Morton/Shaw/Kent
\\
Right:  Joe Morton, Frank Shaw, Greg Kent
\\
\\
*\**  Do not use "Various" or "et al" or "others" as an author, please list all of the authors. Having the complete list will help others when they are searching the library.
\\
Wrong:  Various
\\
Right:  Jim Bell, Cathy Dell, Mike Fell, Hank Gell
\\
\\
Wrong:  Morton et al.
\\
Right:  Joe Morton, Frank Shaw, Scott Jones
\\
\\
*\**  In the case of editors, compilers, adapters, translators, etc. DO NOT enter the individual's function after each name.
\\
Wrong:  L. Lay, M. May (editors)
\\
Right:  L. Lay, M. May
\\
\\
Wrong:  Nan Nall (compiler)
\\
Right:  Nan Nall
\\
\\
Wrong:  Edited by Olive Owl
\\
Right:  Olive Owl
\\
\\
Wrong:  Trans. Peter Paul
\\
Right:  Peter Paul
\\
\\
        *\**  If the author's name is missing from the book, then enter the editors of the company that put out the book.
\\
Wrong:  None
\\
Right:  The Editors at the Walt Disney Company
           the book.
           Wrong:        None
           {color:teal}*Right:         The Editors at the Walt Disney Company*{color}

\\
----

{anchor:5_metadata_copyright_holder} {anchor:5_metadata_languages}

h2. 5.4  Copyright holder
h2. 5.4  Language(s)

Enter the name(s) of the copyright holder(s), , for the copyright notice which is associated with the latest copyright date as based on the guidelines in the next section.
        *\**  The *Main Language* of a book is the language in which the majority of the book's content is written.

Do NOT follow the guidelines for entering authors. Instead enter the name(s) of the copyright holder(s), EXACTLY as stated in the copyright notice.
        *\**  The default Main Language is *English US* (American English).

{anchor:5_one_or_more_copyright_holders}
        *\**  Often a book will contain only one Main Language, and one need not do anything with the two
           drop-down lists for the Second Language and Third Language.

h3. A.  One or more copyright holders
        *\**  Guidelines to use to mark a book as having a Second Language include:
            *\-*  A book should _not_ be marked as having more than one language if there are only a handful of
               words on each page that are not in the books' Main Language.
            *\-*  The book should have page after page which is all in a language different from the book's Main
               Language.
            *\-*  Perhaps a good 15 to 20% of the book is in a language different from the book's Main Language.

For the first example below, since the copyright notice for "The Hunt for Red October" is "Copyright © 1984 by Jack Ryan Enterprises, Ltd.", then enter "Jack Ryan Enterprises, Ltd." into the "Copyright Holder" field. Ensure that all punctuation, as well as "Inc.", "Corp.", or "Ltd." are included if you find them in the name of the copyright holder.
        *\**  The system will recognize up to 3 main languages in one book.

\_The Hunt for Red October
\\
Tom Clancy
----

{anchor:5_metadata_text_quality}

h2. 5.5  Text Quality

        Based on an automated tool, Bookshare.org will give the book a rating of:
        *\*  Excellent or above*
            Excellent scans contain an average of less than one error (junk characters or other
            scanning errors) per page.

            or

        *\*  Good or above*
            Good scans contain an average of two or less errors per page.

        This automated rating may be overridden by the proofreader if necessary, but one can almost always
        leave this setting as one finds it.

\\
BERKLEY BOOKS, NEW YORK
----

{anchor:5_metadata_copyright_holders}

h2. 5.6  Copyright +Holder(s)+

        *\**  The Copyright Holder and Copyright Date are often on the back of the title page.

        *\**  If more than one Copyright Holder exists, use the Copyright Holder and Copyright Date for the
            *text* of the book (not, for example, for the Preface, Introduction, illustrations, short stories,
            nor Afterword).

        *\**  {color:blue}*The Copyright Holder is precise legal language and must be entered exactly as it*{color}
            {color:blue}*appears in the Copyright Notice of the original book.  Don't follow the guidelines for*{color}
            {color:blue}*entering Authors!*{color}

        *\**  Even if you are sure the book is in the public domain, the original copyright information is
            required for all submissions.

        *\**  Enter the name(s) of the copyright holder(s), for the copyright notice which is associated
            with the *latest* copyright date as based on the guidelines in the next section.

\\
Copyright © 1984 by Jack Ryan Enterprises, Ltd.\_
{anchor:5_what_is_a_copyright_notice}

h3.         A.  What is a Copyright Notice?
             One common form of a Copyright Notice consists of four elements:
                   the word "Copyright",
                   a copyright symbol (*©*),
                   the Copyright Date, and
                   the Copyright Holder.

\\
Another example is the copyright section of "Dragon's Kin":
             Below is an example as it may appear in the original book:

\_Dragon's Kin
             {color:gray}*_The Hunt for Red October*{color}
             {color:gray}*Tom Clancy*{color}
             {color:gray}*BERKLEY BOOKS, NEW YORK*{color}
             {color:gray}*Copyright © 1984 by Jack Ryan Enterprises, Ltd._*{color}

\\
Anne McCaffrey and Todd McCaffrey
             For the book above, "The Hunt for Red October", the:
             *\-*  *Copyright Notice* is:  {color:gray}*Copyright © 1984 by Jack Ryan Enterprises, Ltd.*{color}
             *\-*  *Copyright Holder* is:  {color:gray}*Jack Ryan Enterprises, Ltd.*{color}
             *\-*  *Copyright Date* that is associated with this Copyright Holder is:  {color:gray}*1984.*{color}

\\
Ballantine Books
{anchor:5_one_or_more_copyright_holders}

h3.         B.  One or more copyright holders

             Using the same example:

             {color:gray}*_The Hunt for Red October*{color}
             {color:gray}*Tom Clancy*{color}
             {color:gray}*BERKLEY BOOKS, NEW YORK*{color}
             {color:gray}*Copyright © 1984 by Jack Ryan Enterprises, Ltd._*{color}

\\
Copyright © 2003 by Anne McCaffrey and Todd J. McCaffrey\_
             Since the copyright notice for "The Hunt for Red October" is:
             "Copyright © 1984 by Jack Ryan Enterprises, Ltd.",

             then enter "Jack Ryan Enterprises, Ltd." into the "Copyright Holder" field.

             *Include all punctuation that may occur in the name of the copyright holder, as well as:*
             *"Inc.", "Corp.", or "Ltd.".*

\\
             Another example is the copyright section of "Dragon's Kin", again as it appears in the original book:

Here the copyright holder is "Anne McCaffrey and Todd J. McCaffrey", not Anne McCaffrey, Todd J. McCaffrey.
             {color:gray}*_Dragon's Kin*{color}
             {color:gray}*Anne McCaffrey and Todd McCaffrey*{color}
             {color:gray}*Ballantine Books*{color}
             {color:gray}*Copyright © 2003 by Anne McCaffrey and Todd J. McCaffrey\_*{color}

\\
             Here the copyright holder is:
             "Anne McCaffrey and Todd J. McCaffrey"

             and +not+:
             Anne McCaffrey, Todd J. McCaffrey.

             Enter "Anne McCaffrey and Todd J. McCaffrey" into the "Copyright Holder" field.

\\
{anchor:5_multiple_copyright_notices}

h3. B.  Multiple copyright notices
h3.         C.  Multiple copyright notices

Sometimes several pieces of a book will have different copyright holders - the preface, the illustrations, the text, the graphics, the afterwords, etc. Use the name of the copyright holder of the latest copyright notice of the text. Ignore all the other copyright notices.
             Sometimes several pieces of a book will each have a different copyright holder, such as:
             the preface, the illustrations, the text, the graphics, short stories, the afterword, etc.

For example, this is the copyright section for "The Abyss":
             {color:teal}*Use the name of the copyright holder of the _latest_ copyright notice +of the text+.*{color}
             {color:teal}*Ignore all the other copyright notices.*{color} 

\_The ABYSS
\\
A Novel by Orson Scott Card based on an original screenplay by James Cameron
             For example, this is the copyright section for "The Abyss", as it appears in the original book:

             {color:gray}*\_The ABYSS*{color}
             {color:gray}*A Novel by Orson Scott Card based on an original screenplay by James Cameron*{color}
             {color:gray}*Copyright © 1989 by Twentieth Century Fox Film Corporation*{color}
             {color:gray}*Afterword by James Cameron copyright © 1989 by James Cameron*{color}
             {color:gray}*Afterword by Orson Scott Card copyright © 1989 by Orson Scott Card\_*{color}

\\
Copyright © 1989 by Twentieth Century Fox Film Corporation
\\
Afterword by James Cameron copyright © 1989 by James Cameron
\\
Afterword by Orson Scott Card copyright © 1989 by Orson Scott Card\_
\\
             The copyright holder you would enter +is+:
             "Twentieth Century Fox Film Corporation"

Here the copyright holder is "Twentieth Century Fox Film Corporation", not James Cameron or Orson Scott Card. James Cameron and Orson Scott Card are the copyright holders of the Afterwards, not the main text.
             and +not+:
             James Cameron, nor Orson Scott Card

             James Cameron and Orson Scott Card are the copyright holders of the Afterwards, not of the
             main text.

\\
{anchor:5_no_copyright_holder}

h3. C.  No copyright holder
h3.         D.  No copyright holder

             If there is no copyright holder, please reject the book.
If there is no copyright holder, please reject the book. All              All books must have a valid copyright holder.

\\
{anchor:5_for_help_determining_correct copyright_holder}

h3. D.  Help determining the correct copyright holder
h3.         E.  For help determining the correct copyright holder

If you are unsure what copyright holder to use, you may send an email to volunteer@Bookshare.org with the entire copyright section pasted in the email. Alternatively, you can post the question on the volunteer discussion list.
             If you are unsure what copyright holder to use, you may send an email to:
             volunteer@Bookshare.org

             *with the entire copyright section pasted in the email.*

\\
             Alternatively, you could post the question on the  [Volunteer Discussion List|6. Extra reading#6_the_volunteer_discussion_list]

\\
----

{anchor:5_metadata_copyright_date}

h2. 5.5  Copyright date
h2. 5.7  Copyright +Date+

If there are several copyright notices for the text, NOT including copyright notices for the preface, introduction, illustrations, afterwords, or short stories, then use the copyright notice with the most recent date.
        If there are several copyright notices for the text itself (NOT including copyright notices for the
        Preface, Introduction, illustrations, short stories, or Afterword), then use the copyright notice with
        the most recent date.

{anchor:5_copyright_individual_books}

h3.         A.  Individual books

This can be tricky, so here are a number of examples:
             This can be tricky, so here are a number of examples:

\_How to Stop Worrying and Start Living
             {color:gray}*\_How to Stop Worrying and Start Living*{color}
             {color:gray}*Copyright 1944, 1945, 1946, 1947, 1948 by Dale Carnegie*{color}
             {color:gray}*Copyright © 1984 by Donna Dale Carnegie and Dorothy Carnegie\_*{color}

             The most recent copyright date is 1984 and the copyright holders associated with that date
             are "Donna Dale Carnegie and Dorothy Carnegie", which you would enter in the Copyright
             holder field.

\\
Copyright 1944, 1945, 1946, 1947, 1948 by Dale Carnegie
             {color:gray}*\_How to Win Friends and Influence People*{color}
             {color:gray}*Copyright © 1936 by Dale Carnegie*{color}
             {color:gray}*Copyright renewed © 1964 by Donna Dale Carnegie and Dorothy Carnegie*{color}
             {color:gray}*Revised edition copyright © 1981 by Donna Dale Carnegie and Dorothy Carnegie\_*{color}

             The most recent copyright date is 1981 and the copyright holders associated with that date are
             "Donna Dale Carnegie and Dorothy Carnegie", which you would enter in the Copyright
             holder field.

\\
Copyright © 1984 by Donna Dale Carnegie and Dorothy Carnegie\_
{anchor:5_copyright_omnibus_with_a_separate_copyright_notice}

h3.         B.  Omnibus _with_ a separate copyright notice

             In the example below, the copyright date is 2003 and the copyright holder is "David Weber"
             because he's the copyright holder of the entire short story collection, whereas the other authors
             are copyright holders of only their short stories.
             (The title of the short story _collection_ is:  "Service of the Sword: Worlds of Honor #4".)

\\
             {color:gray}*\_The Service of the Sword: Worlds of Honor #4*{color}
             {color:gray}*Copyright © 2003 by David Weber.\_*{color}

The most recent copyright date is 1984 and the copyright holders associated with that date are "Donna Dale Carnegie and Dorothy Carnegie".
             {color:gray}*_"Promised Land" © 2003 by Jane Lindskold, "With One Stone" © 2003 by Timothy Zahn,_*{color}
             {color:gray}*_"A Ship Named Francis" © 2003 by John Ringo and Victor Mitchell, "Let's Go to Prague"*{color}
             {color:gray}*© 2003 by John Ringo, "Fanatic" © 2003 by Eric Flint, "The Service of the Sword"*{color}
             {color:gray}*© 2003 by David Weber._*{color}

\\
\_How to Win Friends and Influence People
\\
Copyright © 1936 by Dale Carnegie
             The following omnibus edition was previously published in separate volumes:

             {color:gray}*\_Ngaio Marsh: Five Complete Novels*{color}
             {color:gray}*Copyright © 1983 by the Estate of Ngaio Marsh All Rights Reserved.*{color}
             {color:gray}*Scales of Justice Copyright © 1955 by Ngaio Marsh*{color}
             {color:gray}*Death of a Fool Copyright © 1956 by Ngaio Marsh*{color}
             {color:gray}*Tied Up in Tinsel Copyright © 1972 by Ngaio Marsh, Ltd.*{color}
             {color:gray}*Grave Mistake Copyright © 1978 by Ngaio Marsh Ltd.*{color}
             {color:gray}*Photo Finish Copyright © 1980 by Ngaio Marsh, Ltd.\_*{color}

             {color:gray}*_This 1983 edition is published by Avenel Books, distributed by Crown Publishers, Inc.,_*{color}
             {color:gray}*_by arrangement with Little, Brown and Company, Inc._*{color}

\\
Copyright renewed © 1964 by Donna Dale Carnegie and Dorothy Carnegie
             In the above example, the copyright date is 1983 and the copyright holder is "the Estate of Ngaio
             Marsh" (NOT Ngaio Marsh or Ngaio Marsh Ltd.) because the Estate of Ngaio Marsh is the
             copyright holder of the entire collection, while the other names are copyright holders of the original
             separate volumes.  The "publishing and distributing statement" should not be used to determine the
             copyright information.

\\
Revised edition copyright © 1981 by Donna Dale Carnegie and Dorothy Carnegie\_
\\ {anchor:5_copyright_omnibus_without_a_separate_copyright_notice}

The most recent copyright date is 1981 and the copyright holders associated with that date are "Donna Dale Carnegie and Dorothy Carnegie".
h3.         C.  Omnibus _without_ a separate copyright notice

{anchor:5_copyright_omnibus_with_a_separate_copyright_notice}
             In the case where the book is an omnibus of several books, and the omnibus does not contain
             a separate copyright notice (due to it not containing any new material which would require a
             copyright notice) then enter the date associated with the most recent copyright notice from among
             the books included in the omnibus.

h3. B.  Omnibus _with_ a separate copyright notice
             "Protector of the Small" is an example of an omnibus where the omnibus itself doesn't have a
             copyright notice.
             (The individual titles are:  "First Test", "Page", "Squire", and "Lady Knight".)

In the example below, the copyright date is 2003 and the copyright holder is "David Weber" since he's the copyright holder of the entire short story collection, where the other people are copyright holders of only their short stories.
\\
             {color:gray}*\_First Test Copyright © 1999 by Tamora Pierce*{color}
             {color:gray}*Publishing History: Random House Hardcover, May 1999; Random House paperback,*{color}
             {color:gray}*May 2000*{color}
             {color:gray}*Page Copyright © 2000 by Tamora Pierce*{color}
             {color:gray}*Publishing History: Random House Hardcover, May 2000; Random House paperback,*{color}
             {color:gray}*May 2001*{color}
             {color:gray}*Squire Copyright © 2001 by Tamora Pierce*{color}
             {color:gray}*Publishing History: Random House Hardcover, May 2001; Random House paperback,*{color}
             {color:gray}*August 2002*{color}
             {color:gray}*Lady Knight Copyright © 2002 by Tamora Pierce*{color}
             {color:gray}*Publishing History: Random House Hardcover, August 2002; Random House paperback,*{color}
             {color:gray}*August 2003*{color}
             {color:gray}*First SFBC Science Fiction Printing: November 2004\_*{color}

\_The Service of the Sword: Worlds of Honor #4
\\
Copyright © 2003 by David Weber.\_
             In this example, the copyright notice for the last book in the series must be used since it has the
             most recent copyright date.  Thus the copyright date to be recorded is 2002 and the copyright
             holder is "Tamora Pierce".  The publisher name wasn't explicitly provided, but it's the Science
             Fiction and Fantasy Bookclub as identified in the last line of this example by its acronym
             ("SFBC").  The subsequent years of 2003 (for "Lady Knight") and 2004 (for the omnibus) are
             associated with the publishing history only and cannot be used for copyright dates.

\\
             As a final example, more recently, the two books by Dale Carnegie (that were mentioned in
             earlier examples) have been reprinted together.  While each book contains multiple copyright
             dates and copyright holders, the collection itself has no separate copyright notice.

_"Promised Land" © 2003 by Jane Lindskold, "With One Stone" © 2003 by Timothy Zahn, "A Ship Named Francis" © 2003 by John Ringo and Victor Mitchell, "Let's Go to Prague" © 2003 by John Ringo, "Fanatic" © 2003 by Eric Flint, "The Service of the Sword" © 2003 by David Weber._
             {color:gray}*\_How to Stop Worrying and Start Living*{color}
             {color:gray}*Copyright 1944, 1945, 1946, 1947, 1948 by Dale Carnegie*{color}
             {color:gray}*Copyright © 1984 by Donna Dale Carnegie and Dorothy Carnegie*{color}
             {color:gray}*How to Win Friends and Influence People*{color}
             {color:gray}*Copyright © 1936 by Dale Carnegie*{color}
             {color:gray}*Copyright renewed © 1964 by Donna Dale Carnegie and Dorothy Carnegie*{color}
             {color:gray}*Revised edition copyright © 1981 by Donna Dale Carnegie and Dorothy Carnegie\_*{color}

\\
The following omnibus edition was previously published in separate volumes.
             After a review of the copyright notices from both books, the most recent copyright date to be
             applied for this omnibus is 1984 and the copyright holders are "Donna Dale Carnegie and
             Dorothy Carnegie".

\_Ngaio Marsh: Five Complete Novels
\\
Copyright © 1983 by the Estate of Ngaio Marsh All Rights Reserved.
{anchor:5_copyright_no_copyright_date}

h3.         D.  No copyright date

             If there is no copyright date, please reject the book. All books must have a valid copyright date.

\\
Scales of Justice Copyright © 1955 by Ngaio Marsh
{anchor:5_for_help_determining_correct_copyright_date}

h3.         E.  For help determining the correct copyright date

             If you are unsure what copyright holder to use, you may send an email to:
             volunteer@Bookshare.org

             *with the entire copyright section pasted in the email.*

\\
Death of a Fool Copyright © 1956 by Ngaio Marsh
             Alternatively, you could post the question on the  [Volunteer Discussion List|6. Extra reading#6_the_volunteer_discussion_list]

\\
Tied Up in Tinsel Copyright © 1972 by Ngaio Marsh, Ltd.
[Top of   *5. The metadata*|#top_anypage|Top of "5. The Metadata"]\\

\\
Grave Mistake Copyright © 1978 by Ngaio Marsh Ltd.
----

{anchor:5_metadata_publisher}

h2. 5.8  Publisher

        You may enter:
        *\-*  Either the Imprint or the Publisher.
        *\-*  Either a subsidiary company or the parent company.

\\
Photo Finish Copyright © 1980 by Ngaio Marsh, Ltd.\_
----

{anchor:5_metadata_brief_synopsis}

h2. 5.9  Brief Synopsis

h3.         A.  The Brief Synopsis +must be+:

              *\-*  in the same language as the book being submitted,
              *\-*  less than 500 characters in length, including spaces.

              *TIP:*  Writing both the Brief Synopsis and the Complete Synopsis ahead of time in a word
                      processor allows the synopses to be spell checked before they are copied and pasted
                      into the fields.

\\
h3.         B.  The Brief Synopsis +can be+:

_This 1983 edition is published by Avenel Books, distributed by Crown Publishers, Inc., by arrangement with Little, Brown and Company, Inc._
              *\-*  Copied from a page in the Front Matter or Back Matter of the book (provided the synopsis
                  is from the _book publisher_ and not from a quotation by someone else),

In the above example, the copyright date is 1983 and the copyright holder is "the Estate of Ngaio Marsh" (NOT Ngaio Marsh or Ngaio Marsh Ltd.) because the Estate of Ngaio Marsh is the copyright holder of the entire collection, while the other names are copyright holders of the original separate volumes. The publishing and distributing statement should not be used to determine the copyright information.
              *\-*  Copied from the book publisher's website,

{anchor:5_copyright_omnibus_without_a_separate_copyright_notice}
              *\-*  Copied from the "Summary" part of the section:
                  "Library of Congress Cataloging-in-Publication Data",
                  if this sections exists, on the Copyright page,

h3. C.  Omnibus _without_ a separate copyright notice
              *\-*  Found on the front or back covers of the physical book  (but again, please do not select content
                 from _book reviews_ or other _quoted material_),

In the case where the book is an omnibus of several books, and the omnibus does not contain a separate copyright notice - due to it not containing any new material which would require a copyright notice - then enter the date associated with the most recent copyright notice from among the books included in the omnibus.
              *\-*  Written in your own words.

"Protector of the Small" is an example of an omnibus where the omnibus itself doesn't have a copyright notice.
\\
              {color:teal}*Do not use any part of a quote or a review that has been attributed to a person,*{color}
              {color:teal}*magazine or newspaper, or a review from an on-line bookseller's website such as*{color}
              {color:teal}*Amazon.com or Barnes & Noble.*{color}

\_First Test Copyright © 1999 by Tamora Pierce
\\
Publishing History: Random House Hardcover, May 1999; Random House paperback, May 2000
              *Exception:*  While looking at the detail page of a book on Amazon.com, text located under
                                 {color:teal}*Product Description*{color} is OK to copy verbatim, because this text comes
                                 specifically from the publisher.  You may copy text *only* from this *one section*
                                 on any Amazon.com web page.

\\
Page Copyright © 2000 by Tamora Pierce
----

{anchor:5_metadata_complete_synopsis_long_synopsis}

h2. 5.10  Complete Synopsis  (aka:  Long Synopsis)

          *\** If an ISBN is *not* available, the Complete Synopsis is _required._

          *\** If an ISBN *is* available, the Complete Synopsis is _optional._

\\
Publishing History: Random House Hardcover, May 2000; Random House paperback, May 2001
h3.           A.  The Complete Synopsis +must be+:
                *\-*  in the same language as the book being submitted,
                *\-*  less than 2500 characters in length, including spaces (approximately 500 words).

                {color:teal}*Do not use any part of a quote or a review that has been attributed to a person,*{color}
                {color:teal}*magazine or newspaper, or a review from an on-line bookseller's website such as*{color}
                {color:teal}*Amazon.com or Barnes & Noble.*{color}

\\
Squire Copyright © 2001 by Tamora Pierce
                *Exception:*  While looking at the detail page of a book on Amazon.com, text located under
                                   {color:teal}*Product Description*{color} is OK to copy verbatim, because this text comes
                                   specifically from the publisher.  You may copy text *only* from this *one section*
                                   on any Amazon.com web page.

\\
Publishing History: Random House Hardcover, May 2001; Random House paperback, August 2002
\\
Lady Knight Copyright © 2002 by Tamora Pierce
\\
Publishing History: Random House Hardcover, August 2002; Random House paperback, August 2003
\\
First SFBC Science Fiction Printing: November 2004\_
\\
h3.           B.  The Complete Synopsis +can be+:
                *\-*  Copied from a page in the Front Matter or Back Matter of the book (provided the synopsis
                    is from the _book publisher_ and not from a quotation by someone else),
                    (If the longer synopsis is copied from the book, the submitter should state this clearly)

In this example, the copyright notice for the last book in the series must be used since it has the most recent copyright date. Thus the copyright date to be recorded is 2002 and the copyright holder is "Tamora Pierce". The publisher name wasn't explicitly provided, but it's the Science Fiction and Fantasy Bookclub as identified in the last line of this example by its acronym ("SFBC"). The subsequent years of 2003 (for "Lady Knight") and 2004 (for the omnibus) are associated with the publishing history only and cannot be used for copyright dates.
                *\-*  Copied from the book publisher's website,

\\
As a final example, more recently, the two books by Dale Carnegie (that were mentioned in earlier examples) have been reprinted together. While each book contains multiple copyright dates and copyright holders, the collection itself has no separate copyright notice.
                *\-*  Found on the front or back covers of the physical book  (but again, please do not select
                    content from _book reviews_ or other _quoted material_),
                *\-*  Written in your own words.

\_How to Stop Worrying and Start Living
\\
Copyright 1944, 1945, 1946, 1947, 1948 by Dale Carnegie
\\ ----
Copyright © 1984 by Donna Dale Carnegie and Dorothy Carnegie
\\
How to Win Friends and Influence People
\\
Copyright © 1936 by Dale Carnegie
\\
Copyright renewed © 1964 by Donna Dale Carnegie and Dorothy Carnegie
\\
Revised edition copyright © 1981 by Donna Dale Carnegie and Dorothy Carnegie\_
\\

After a review of the copyright notices from both books, the most recent copyright date to be applied for this omnibus is 1984 and the copyright holders are "Donna Dale Carnegie and Dorothy Carnegie".
{anchor:5_metadata_number_of_pages}

h2. 5.11  Number of pages

          *\-*  This is usually the number of "pages in the book numbered in Arabic numerals."
              Often this number will not include pages in the Front Matter.

          *\-*  The exact number of pages is not critical.

\\
{anchor:5_copyright_no_copyright_date} ----

h3. D.  No copyright date
{anchor:5_metadata_adult_content}

If there is no copyright date, please reject the book. All books must have a valid copyright date.
h2. 5.12  Adult Content

{anchor:5_help_determining_correct_copyright_date}
          Bookshare maintains a policy on Adult Content as explained later in this manual.  Please use your
          best judgment for determining adult content.

h3. E.  For help determining the correct copyright date
          While we understand and respect that different people have different standards for what is
          acceptable subject matter, a general guideline to consider is this:  in a large well-stocked bookstore,
          would somebody under the age of 18 be able to get this book off the shelf, pay for it, and walk away?

If you are unsure what copyright date to use, you may send an email to volunteer@Bookshare.org with the entire copyright section pasted in the email. Alternatively, you can post the question on the volunteer discussion list.
          Books of an obvious explicit sexual nature or that incite hate should be considered adult content.
          If unsure, mark the book as Adult Content, and explain in one or two sentences what about the
          content of the book warrants this selection in the comments field.

\\
[Top of   *5. The metadata*|#top_anypage|Top of "5. The Metadata"]\\
          Note that Bookshare reserves the right to make the final decision as to whether or not a book is
          considered adult content. See 

          [_B.  Adult Content policy,_  in the section:  6.5 Legal information|6. Extra reading#6_adult_content_policy].

\\
----

{anchor:5_metadata_brief_synopsis} {anchor:5_metadata_categorize_this_book_categories}

h2. 5.6  The Brief synopsis
h2. 5.13  Categorize this book  (Categories)

In the next field, include a brief synopsis for the book. This can be written in the submitter's own words, or may be copied from the book itself (provided it is from the book publisher and not from a quotation by someone else). Do not use any part of a quote or a review that has been attributed to a person, magazine, or newspaper, or a review from an on-line bookseller's website such as Amazon.com or Barnes & Noble. You may find the information on the front or back covers of the book helpful in writing your synopsis. Feel free to use it, but again, please do not select content from book reviews or other quoted material. The synopsis must be in the same language as the book being submitted and less than 250 characters in length, including spaces. As there is nothing to alert the submitter if the synopsis is too long until after the book has been submitted, many submitters find it useful to write the synopsis in a word processor or other program with a character count feature before submitting to ensure that the synopsis is not too long. If the synopsis is too long, the book will not be successfully submitted and the submitter will have to correct the problem. Writing the synopsis ahead of time in a word processor also allows the synopsis to be spell checked before it is copied and pasted into the field.
          For Submitters, this will be a separate screen called *Categorize This Book.*

          For Proofreaders, this will be the bottom section of a screen called *Book Checkin.*

\\
{anchor:5_metadata_long_synopsis}
          *\**  You must select at least one category which you think applies to the book.

h2. 5.7  The Long synopsis
          *\**  Though a maximum of four categories may be selected, please try and restrict your selection
              to the three most relevant categories.

This field may contain a longer synopsis for the book, either in the submitter's own words or taken from the book jacket. If the longer synopsis is copied from the book, the submitter should state this clearly. Synopsis material may not be drawn from sources such as online booksellers. Do not use any part of a quote or a review that has been attributed to a person, magazine, or newspaper, or a review from an on-line bookseller's website such as Amazon.com or Barnes & Noble. The synopsis should be less than 2500 characters, approximately 500 words long and in the language of the book. Writing the synopsis ahead of time in a word processor will allow it to be spell checked before it is copied and pasted into the field.
          *\**  When possible, we strongly recommend making 1 of the 4 choices of Categories be either:
              *\-  Literature and Fiction*
                 or
              *\-  Nonfiction.*

          *\**  The Proofreader should verify that the Submitter has chosen all categories that pertain to this
              book, and may check or uncheck categories where appropriate.

\\
----

{anchor:5_metadata_the_comments_box}

h2. 5.8  5.14  The Comments box

Enter any information which would help a volunteer proofread the submission as well as any information that an administrator might find helpful when approving the book.
{anchor:5_metadata_the_comments_box_for_submitters}

For example, if the copyright page is at the back of the book instead of the front, or if the ISBN is on the back cover but not inside the book, please mention these things in this section of the form.
h3.       A.  The Comments box for _Submitters_

Volunteers can also copy and paste the book's copyright notice into this section to help make the approval process easier or to help explain how the book's copyright was verified if verification is requested by an administrator.
            For Submitters, the Comments box appears near the end of uploading a scan.

Optionally, proofreaders would also appreciate it if you included your e-mail address when submitting a book since it will allow them to contact you if they encounter a problem that requires your help.
            {color:teal}*Proofreaders very much appreciate it if you include your e-mail address when*{color}
            {color:teal}*you submit your scan.  If they encounter a problem that requires your help, this will*{color}
            {color:teal}*allow them to contact you.*{color}

\\
{anchor:5_guidelines_for_marking_books_adult}
            Enter any information that would help a volunteer proofread this scan, as well as any information
            that an administrator might need to know when approving the book.

h2. 5.9  Guidelines for marking books "Adult"
           If there is a question regarding the book's copyright, volunteers can copy and paste the book's
           copyright notice into this section.  This can make the approval process easier and faster, or to
           help explain how the book's copyright was verified if verification is requested by an administrator.

Bookshare maintains a policy on Adult Content as explained later in this manual. Please use your best judgment for determining adult content. While we understand and respect that different people have different standards for what is acceptable subject matter, a general guideline to consider is this: in a large well-stocked bookstore, would somebody under the age of 18 be able to get this book off the shelf, pay for it, and walk away. Books of an obvious explicit sexual nature or that incite hate should be considered adult content. If unsure, mark the book as Adult Content, and explain in one or two sentences what about the content of the book warrants this selection in the comments field.
{anchor:5_metadata_the_comments_box_for_proofreaders}

Note that Bookshare reserves the right to make the final decision as to whether or not a book is considered adult content. See 
h3.       B.  The Comments box for _Proofreaders_

[_B.  Adult Content policy,_  in the section:  6.5 Legal information|6. Extra reading#6_adult_content_policy].
            For Proofreaders, the Comments box appears near the beginning of checking in a proof.

            Enter any comments that an Administrator might need to know when they review your proof.

            For example, if the copyright page is at the back of the book instead of the front, or if the
            ISBN is on the back cover but not inside the book, please mention this here.

            *Note*  It is +not+ necessary to pass along comments made by the submitter.  The administrator will
            have access to the book's entire history during Administrative Approval.

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\\
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[Top of   *5. The metadata*|#top_anypage|Top of "5. The Metadata"]\\