5. The metadata

compared with
Current by Rick Costa
on Sep 22, 2010 06:24.

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           [5.1  The ISBN number|#5_metadata_the_isbn_number]\\

           [5.2  Title|#5_metadata_title]\\

           [5.3  Author(s)|#5_metadata_authors]\\

           [5.4  Language(s)|#5_metadata_languages]\\
           [5.5  Text Quality|#5_metadata_text_quality]\\

           [5.5  Quality|#5_metadata_quality]\\  [5.6  Copyright *Holder(s)*|#5_metadata_copyright_holders]\\
                  [A.  What is a Copyright Notice?|#5_what_is_a_copyright_notice]
                  [B.  One or more copyright holders|#5_one_or_more_copyright_holders]
                  [C.  Multiple copyright notices|#5_multiple_copyright_notices]
                  [D.  No copyright holder|#5_no_copyright_holder]
                  [E.  For help determining the correct copyright holder|#5_for_help_determining_correct copyright_holder]

           [5.67  Copyright *holder*|#5_metadata_copyright_holder]\\ *Date*|#5_metadata_copyright_date]\\
                  [A.  One or more copyright holders|#5_one_or_more_copyright_holders]
                  [B.  Multiple copyright notices|#5_multiple_copyright_notices]
                  [C.  No copyright holder|#5_no_copyright_holder]
                  [D.  For help determining the correct copyright holder|#5_for_help_determining_correct copyright_holder]

           [5.7  Copyright *date*|#5_metadata_copyright_date]\\
                  [A.  Individual books|#5_copyright_individual_books]
                  [B.  Omnibus _with_ a separate copyright notice|#5_copyright_omnibus_with_a_separate_copyright_notice]

           [5.8  Publisher|#5_metadata_publisher]\\

           [5.9  Brief sSynopsis|#5_metadata_brief_synopsis]\\

           [5.10  Complete sSynopsis  (aka:  Long sSynopsis)|#5_metadata_complete_synopsis_long_synopsis]\\

           [5.11  Number of pages|#5_metadata_number_of_pages]\\

           [5.12  Adult Content|#5_metadata_adult_content]\\

           [5.13  Categories|#5_metadata_categories]\\ Categorize this book  (Categories)|#5_metadata_categorize_this_book_categories]\\

           [5.14  The Comments box|#5_metadata_the_comments_box]\\

        *the copyright page to see what the official title is.*

h3.         A.  Format of the title
             *\**  Of course, the title should be in the same language as the content of the book.
             *\**  The title should not be in all caps, nor in all lowercase.

\\
        If the book is part of a series of books, please add the series number to the title.
        +Examples+
        "The Hidden (Animorphs #39)"
        or
        "Dark Force Rising (Star Wars: The Thrawn Trilogy Vol. 2)"
h3.         B.  Subtitle
             For books with a Subtitle in addition to the Title, please use this format:
                   +Example+
                   The Witness: An Inner Sanctum Mystery

                   {color:teal}*Title: Subtitle*{color}
                   (Title  +  colon  +  1 space  +  Subtitle)

\\
        If there are multiple editions of the book, please add the edition number to the title.
        +Example+
        "Financial Accounting (8th edition)"
h3.         C.  Book series
             If the book is part of a series of books, please add the *series name* and, if available, the
             *series number* to the title.  Recommended:
                   +Examples+
                   The Hidden (Animorphs #39)
                   or
                   Dark Force Rising (Star Wars: The Thrawn Trilogy Vol. 2)

                   {color:teal}*Title (Series name #Series number)*{color}
                   Title  +  1 space  +  open parens  +  Series name  +  1 space  +  # (a pound sign)  +
                   Series number  +  close parens

\\
        If you are submitting an improved copy of a book that's already in the library please add "BSO-" to
        the beginning of the title of the book.  This tells an administrator that this book should replace the
        one currently in the library with the same title and author.
        +Examples+
        "BSO-Eye of the Needle"
        or
        "BSO-The Tale of Peter Rabbit".
h3.         D.  Multiple editions
             If there are multiple editions of the book, please add the edition number to the title.

             +Example+
             Financial Accounting (8th edition)

\\
        Of course, the title should be in the same language as the content of the book.
h3.         E.  Better Scan Of  (BSO)
             If you are submitting an improved copy of a book that's already in the library please add "BSO-"
             to the beginning of the title of the book.  This tells an administrator that this book should replace the
             one currently in the library with the same title and author.

        Also, the title should not be in all caps or in all lowercase.
             +Examples+
             BSO-Eye of the Needle
             or
             BSO-The Tale of Peter Rabbit

\\
        Figuring out what to put in the "Author(s)" field can sometimes be a bit challenging.

        {color:blue}*Please follow these guidelines for each author's name.*{color}
h3.         {color:blue}Apply these guidelines to each author's name:{color}

\\
        *\**  Put the first name first and the last name last:
           Wrong:        Ahl, Allison

\\
\\
        {color:blue}*Follow these guidelines when a book contains +multiple+ authors:*{color}
h3.         {color:blue}MULTIPLE AUTHORS{color}
        {color:blue}*Follow the guidelines above for each _individual name,_ then also apply these:*{color}

        *\**  For each name, follow the guidelines above.

        *\**  Separate each author's name with a comma, not "and" or "&" or "and", nor "&", nor "/".
\\
           Wrong:        Joe Morton and Frank Shaw
h2. 5.4  Language(s)

        *\**  The *Main Language* of a book is the language in which the majority of the book's content is written.

        *\-*  *\**  The default Main Language is *English US* (American English).
        *\-*  The system will recognize up to 3 main languages in one book.

        *\-*  *\**  Often a book will contain only one _main language,_ Main Language, and one need not do anything with the two
           drop-down lists for the Second Language and Third Language.

        *\**  Guidelines to use to mark a book as having a Second Language include:
            *\-*  A book should _not_ be marked as having more than one language if there are only a handful of
               words on each page that are not in the books' Main Language.
            *\-*  The book should have page after page which is all in a language different from the book's Main
               Language.
            *\-*  Perhaps a good 15 to 20% of the book is in a language different from the book's Main Language.

        *\**  The system will recognize up to 3 main languages in one book.

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{anchor:5_metadata_text_quality}

h2. 5.5  Text Quality

        The Bookshare Quality Tool does a good job and one can almost always leave this setting as one
        finds it.  Quality refers to the total number of errors in the file.  The choices are:
        Based on an automated tool, Bookshare.org will give the book a rating of:
        *\*  Excellent or above*
            Excellent scans contain an average of less than one error (junk characters or other
            scanning errors) per page.

        *\**  Excellent or above,
           and   or
        *\**  Good or above.

        Excellent scans contain an average of less than one error (junk characters or other scanning
        errors) per page.
        *\*  Good or above*
            Good scans contain an average of two or less errors per page.

        Good scans contain an average of two or less errors per page.
        This automated rating may be overridden by the proofreader if necessary, but one can almost always
        leave this setting as one finds it.

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{anchor:5_metadata_copyright_holders}

h2. 5.6  Copyright holder +Holder(s)+

        Enter the name(s) of the copyright holder(s), for the copyright notice which is associated with the
        *latest* copyright date as based on the guidelines in the next section.
        *\**  The Copyright Holder and Copyright Date are often on the back of the title page.

        {color:blue}*Do NOT follow the guidelines for entering Authors!  Instead, enter the name(s) of the*{color}
        {color:blue}*copyright holder(s), EXACTLY as stated in the copyright notice.*{color}
        *\**  If more than one Copyright Holder exists, use the Copyright Holder and Copyright Date for the
            *text* of the book (not, for example, for the Preface, Introduction, illustrations, short stories,
            nor Afterword).

        *\**  {color:blue}*The Copyright Holder is precise legal language and must be entered exactly as it*{color}
            {color:blue}*appears in the Copyright Notice of the original book.  Don't follow the guidelines for*{color}
            {color:blue}*entering Authors!*{color}

        *\**  Even if you are sure the book is in the public domain, the original copyright information is
            required for all submissions.

        *\**  Enter the name(s) of the copyright holder(s), for the copyright notice which is associated
            with the *latest* copyright date as based on the guidelines in the next section.

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{anchor:5_what_is_a_copyright_notice}

h3.         A.  What is a Copyright Notice?
             One common form of a Copyright Notice consists of four elements:
                   the word "Copyright",
                   a copyright symbol (*©*),
                   the Copyright Date, and
                   the Copyright Holder.

\\
             Below is an example as it may appear in the original book:

             {color:gray}*_The Hunt for Red October*{color}
             {color:gray}*Tom Clancy*{color}
             {color:gray}*BERKLEY BOOKS, NEW YORK*{color}
             {color:gray}*Copyright © 1984 by Jack Ryan Enterprises, Ltd._*{color}

\\
             For the book above, "The Hunt for Red October", the:
             *\-*  *Copyright Notice* is:  {color:gray}*Copyright © 1984 by Jack Ryan Enterprises, Ltd.*{color}
             *\-*  *Copyright Holder* is:  {color:gray}*Jack Ryan Enterprises, Ltd.*{color}
             *\-*  *Copyright Date* that is associated with this Copyright Holder is:  {color:gray}*1984.*{color}

\\
{anchor:5_one_or_more_copyright_holders}

h3.         AB.  One or more copyright holders

             The first example below shows how the information appears in the original book:
             Using the same example:

             {color:gray}*_The Hunt for Red October*{color}
             then enter "Jack Ryan Enterprises, Ltd." into the "Copyright Holder" field.

             *Include all punctuation that may occur in the name of the copyright holder, as well as:*
             *"Inc.", "Corp.", or "Ltd.".*

\\
{anchor:5_multiple_copyright_notices}

h3.         BC.  Multiple copyright notices

             Sometimes several pieces of a book will each have a different copyright holder, such as:
{anchor:5_no_copyright_holder}

h3.         CD.  No copyright holder

             If there is no copyright holder, please reject the book.
{anchor:5_for_help_determining_correct copyright_holder}

h3.         DE.  For help determining the correct copyright holder

             If you are unsure what copyright holder to use, you may send an email to:
{anchor:5_metadata_copyright_date}

h2. 5.7  Copyright date +Date+

        If there are several copyright notices for the text itself (NOT including copyright notices for the
        preface, introduction, Preface, Introduction, illustrations, short stories, or aAfterword), then use the copyright notice with
        the most recent date.

{anchor:5_metadata_brief_synopsis}

h2. 5.9  Brief sSynopsis

h3.         A.  The Brief Synopsis +can +must be+:

        *\-*  Copied from a page in the Front Matter or Back Matter of the book (provided the synopsis is from
            the _book publisher_ and not from a quotation by someone else),
              *\-*  in the same language as the book being submitted,
              *\-*  less than 500 characters in length, including spaces.

        *\-*  Copied from the book publisher's website,
              *TIP:*  Writing both the Brief Synopsis and the Complete Synopsis ahead of time in a word
                      processor allows the synopses to be spell checked before they are copied and pasted
                      into the fields.

        *\-*  Copied from the "Summary" part of the section:
            "Library of Congress Cataloging-in-Publication Data",
            if this sections exists, on the Copyright page,
\\
h3.         B.  The Brief Synopsis +can be+:

        *\-*  Found on the front or back covers of the physical book  (but again, please do not select content
           from _book reviews_ or other _quoted material_),
              *\-*  Copied from a page in the Front Matter or Back Matter of the book (provided the synopsis
                  is from the _book publisher_ and not from a quotation by someone else),

        *\-*  Written in your own words.
              *\-*  Copied from the book publisher's website,

\\
        {color:teal}*Do not use any part of a quote or a review that has been attributed to a person, magazine or*{color}
        {color:teal}*newspaper, or a review from an on-line bookseller's website such as Amazon.com or*{color}
        {color:teal}*Barnes & Noble.*{color}
              *\-*  Copied from the "Summary" part of the section:
                  "Library of Congress Cataloging-in-Publication Data",
                  if this sections exists, on the Copyright page,

              *\-*  Found on the front or back covers of the physical book  (but again, please do not select content
                 from _book reviews_ or other _quoted material_),

              *\-*  Written in your own words.

\\
        *Exception:*  While looking at the detail page of a book on Amazon.com, text located under {color:teal}*Product*{color}
                           {color:teal}*Description*{color} is OK to copy verbatim, because this text comes specifically from the
                           publisher.  You may copy text *only* from this *one section* on any Amazon.com web page.
              {color:teal}*Do not use any part of a quote or a review that has been attributed to a person,*{color}
              {color:teal}*magazine or newspaper, or a review from an on-line bookseller's website such as*{color}
              {color:teal}*Amazon.com or Barnes & Noble.*{color}

\\
        The Short Synopsis +must be+:
              *Exception:*  While looking at the detail page of a book on Amazon.com, text located under
                                 {color:teal}*Product Description*{color} is OK to copy verbatim, because this text comes
                                 specifically from the publisher.  You may copy text *only* from this *one section*
                                 on any Amazon.com web page.

        *\-*  in the same language as the book being submitted,
        *\-*  less than 500 characters in length, including spaces.

        *TIP:*  Writing the synopsis ahead of time in a word processor allows the synopsis to be spell checked
                before it is copied and pasted into the field.

\\
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{anchor:5_metadata_complete_synopsis_long_synopsis}

h2. 5.10  Complete synopsis  (aka:  Long synopsis)
h2. 5.10  Complete Synopsis  (aka:  Long Synopsis)

        The Complete Synopsis +can be+:
          *\** If an ISBN is *not* available, the Complete Synopsis is _required._

        *\-*  Copied from a page in the Front Matter or Back Matter of the book (provided the synopsis is from
            the _book publisher_ and not from a quotation by someone else),
            (If the longer synopsis is copied from the book, the submitter should state this clearly)
          *\** If an ISBN *is* available, the Complete Synopsis is _optional._

        *\-*  Copied from the book publisher's website,
\\
h3.           A.  The Complete Synopsis +must be+:
                *\-*  in the same language as the book being submitted,
                *\-*  less than 2500 characters in length, including spaces (approximately 500 words).

        *\-*  Found on the front or back covers of the physical book  (but again, please do not select content
           from _book reviews_ or other _quoted material_),
                {color:teal}*Do not use any part of a quote or a review that has been attributed to a person,*{color}
                {color:teal}*magazine or newspaper, or a review from an on-line bookseller's website such as*{color}
                {color:teal}*Amazon.com or Barnes & Noble.*{color}

        *\-*  Written in your own words.
\\
                *Exception:*  While looking at the detail page of a book on Amazon.com, text located under
                                   {color:teal}*Product Description*{color} is OK to copy verbatim, because this text comes
                                   specifically from the publisher.  You may copy text *only* from this *one section*
                                   on any Amazon.com web page.

\\
h3.           B.  The Complete Synopsis +must +can be+:
        *\-*  in the same language as the book being submitted,
        *\-*  less than 2500 characters in length, including spaces (approximately 500 words).
                *\-*  Copied from a page in the Front Matter or Back Matter of the book (provided the synopsis
                    is from the _book publisher_ and not from a quotation by someone else),
                    (If the longer synopsis is copied from the book, the submitter should state this clearly)

        {color:teal}*Do not use any part of a quote or a review that has been attributed to a person, magazine or*{color}
        {color:teal}*newspaper, or a review from an on-line bookseller's website such as Amazon.com or*{color}
        {color:teal}*Barnes & Noble.*{color}
                *\-*  Copied from the book publisher's website,

\\
        *Exception:*  While looking at the detail page of a book on Amazon.com, text located under {color:teal}*Product*{color}
                           {color:teal}*Description*{color} is OK to copy verbatim, because this text comes specifically from the
                           publisher.  You may copy text *only* from this *one section* on any Amazon.com web page.
                *\-*  Found on the front or back covers of the physical book  (but again, please do not select
                    content from _book reviews_ or other _quoted material_),
                *\-*  Written in your own words.

\\
h2. 5.11  Number of pages

          *\-*  This is usually the number of "pages in the book numbered in Arabic numerals."
              Often this number will not include pages in the Front Matter.

          *\-*  The exact number of pages is not critical.

\\
h2. 5.12  Adult Content

          Bookshare maintains a policy on Adult Content as explained later in this manual.  Please use your
          best judgment for determining adult content.

          While we understand and respect that different people have different standards for what is
          acceptable subject matter, a general guideline to consider is this:  in a large well-stocked bookstore,
          would somebody under the age of 18 be able to get this book off the shelf, pay for it, and walk away?

          Books of an obvious explicit sexual nature or that incite hate should be considered adult content.
          If unsure, mark the book as Adult Content, and explain in one or two sentences what about the
          content of the book warrants this selection in the comments field.

          Note that Bookshare reserves the right to make the final decision as to whether or not a book is
          considered adult content. See 

          [_B.  Adult Content policy,_  in the section:  6.5 Legal information|6. Extra reading#6_adult_content_policy].

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{anchor:5_metadata_categories} {anchor:5_metadata_categorize_this_book_categories}

h2. 5.13  Categories
h2. 5.13  Categorize this book  (Categories)

          For Submitters, this will be a separate screen called *Categorize This Book.*

          For Proofreaders, this will be the bottom section of a screen called *Book Checkin.*

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          *\**  You must select at least one category which you think applies to the book.

          *\**  Though a maximum of four categories may be selected, please try and restrict your selection
              to the three most relevant categories.

          *\**  When possible, we strongly recommend making 1 of the 4 choices of Categories be either:
              *\-  Literature and Fiction*
                 or
              *\-  Nonfiction.*

          *\**  The Proofreader should verify that the Submitter has chosen all categories that pertain to this
              book, and may check or uncheck categories where appropriate.

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h2. 5.14  The Comments box

        Enter any information which would help a volunteer proofread the submission as well as any information that an administrator might find helpful when approving the book.
{anchor:5_metadata_the_comments_box_for_submitters}

        For example, if the copyright page is at the back of the book instead of the front, or if the ISBN is on the back cover but not inside the book, please mention these things in this section of the form.
h3.       A.  The Comments box for _Submitters_

        Volunteers can also copy and paste the book's copyright notice into this section to help make the approval process easier or to help explain how the book's copyright was verified if verification is requested by an administrator.
            For Submitters, the Comments box appears near the end of uploading a scan.

        Optionally, proofreaders would also appreciate it if you included your e-mail address when submitting a book since it will allow them to contact you if they encounter a problem that requires your help.
            {color:teal}*Proofreaders very much appreciate it if you include your e-mail address when*{color}
            {color:teal}*you submit your scan.  If they encounter a problem that requires your help, this will*{color}
            {color:teal}*allow them to contact you.*{color}

            Enter any information that would help a volunteer proofread this scan, as well as any information
            that an administrator might need to know when approving the book.

           If there is a question regarding the book's copyright, volunteers can copy and paste the book's
           copyright notice into this section.  This can make the approval process easier and faster, or to
           help explain how the book's copyright was verified if verification is requested by an administrator.

{anchor:5_metadata_the_comments_box_for_proofreaders}

h3.       B.  The Comments box for _Proofreaders_

            For Proofreaders, the Comments box appears near the beginning of checking in a proof.

            Enter any comments that an Administrator might need to know when they review your proof.

            For example, if the copyright page is at the back of the book instead of the front, or if the
            ISBN is on the back cover but not inside the book, please mention this here.

            *Note*  It is +not+ necessary to pass along comments made by the submitter.  The administrator will
            have access to the book's entire history during Administrative Approval.

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