5. The metadata

Skip to end of metadata
Go to start of metadata

The page Scanning And Proofreading Manual does not exist.

5.  The metadata

           5.1  The ISBN number
           5.2  Title
           5.3  Author(s)
           5.4  Language(s)
           5.5  Text Quality

           5.6  Copyright Holder(s)
                  A.  What is a Copyright Notice?
                  B.  One or more copyright holders
                  C.  Multiple copyright notices
                  D.  No copyright holder
                  E.  For help determining the correct copyright holder

           5.7  Copyright Date
                  A.  Individual books
                  B.  Omnibus with a separate copyright notice
                  C.  Omnibus without a separate copyright notice
                  D.  No copyright date
                  E.  For help determining the correct copyright date

           5.8  Publisher
           5.9  Brief Synopsis
           5.10  Complete Synopsis  (aka:  Long Synopsis)
           5.11  Number of pages
           5.12  Adult Content
           5.13  Categorize this book  (Categories)
           5.14  The Comments box


Please don't be put off by the length of this chapter!  We're being thorough and many examples here cover situations that don't occur frequently.

*  If you are submitting a book you have scanned, you will enter in the book's metadata.
*  If you are checking in a book you have finished proofreading, you will verify metadata that has already
    been entered and make corrections, if necessary.


5.1  The ISBN number

        -  Can normally be found on the copyright page of a book.  Also, it is often found on the back flap
           of a book jacket or the back cover of a paperback.

        -  Bookshare strongly encourages submitters or proofreaders to enter the ISBN number, if it is
           included in the book.

        -  Please enter the 13-digit ISBN if it is available.  (As opposed to the 10-digit ISBN.)

        -  The ISBN number is optional since older books and even some new ones do not contain an ISBN.



5.2  Title

        Occasionally, the title on the cover of the book will be different from the title inside the book!  Check
        the copyright page to see what the official title is.

        A.  Format of the title

             *  Of course, the title should be in the same language as the content of the book.
             *  The title should not be in all caps, nor in all lowercase.


        B.  Subtitle

             For books with a Subtitle in addition to the Title, please use this format:
                   Example
                   The Witness: An Inner Sanctum Mystery

                   Title: Subtitle
                   (Title  +  colon  +  1 space  +  Subtitle)


        C.  Book series

             If the book is part of a series of books, please add the series name and, if available, the
             series number to the title.  Recommended:
                   Examples
                   The Hidden (Animorphs #39)
                   or
                   Dark Force Rising (Star Wars: The Thrawn Trilogy Vol. 2)

                   Title (Series name #Series number)
                   Title  +  1 space  +  open parens  +  Series name  +  1 space  +  # (a pound sign)  +
                   Series number  +  close parens


        D.  Multiple editions

             If there are multiple editions of the book, please add the edition number to the title.

             Example
             Financial Accounting (8th edition)


        E.  Better Scan Of  (BSO)

             If you are submitting an improved copy of a book that's already in the library please add "BSO-"
             to the beginning of the title of the book.  This tells an administrator that this book should replace the
             one currently in the library with the same title and author.

             Examples
             BSO-Eye of the Needle
             or
             BSO-The Tale of Peter Rabbit



5.3  Author(s)

        Figuring out what to put in the "Author(s)" field can sometimes be a bit challenging.

        Apply these guidelines to each author's name:

        *  Put the first name first and the last name last:
           Wrong:        Ahl, Allison
           Right:         Allison Ahl


        *  Drop all titles, honorifics, occupations, degrees, etc.:
           Wrong:        Dr. Bart Ball
           Right:         Bart Ball


           Wrong:        Clara Crawl, MSW
           Right:         Clara Crawl


           Wrong:        Senator Dee Dahl
           Right:         Dee Dahl


        *  Exception:  If the title is part of the official author's name, leave it in:
           Wrong:        Seuss
           Right:         Dr. Seuss


        *  Drop all commas inside a name.
           (Commas are used to separate authors when a book has multiple authors.)
           Wrong:        Fred Fall, Jr.
           Right:         Fred Fall Jr.


        *  Keep periods after initials and Jr.
           Wrong:        Gerald G Gall Jr
           Right:         Gerald G. Gall Jr.


        *  Put a space between initials
           Wrong:        H.H. Hall
           Right:         H. H. Hall


        MULTIPLE AUTHORS

        Follow the guidelines above for each individual name, then also apply these:

        *  Separate each author's name with a comma, not "and", nor "&", nor "/".
           Wrong:        Joe Morton and Frank Shaw
           Right:         Joe Morton, Frank Shaw


           Wrong:        Greg Kent & Scott Jones
           Right:         Greg Kent, Scott Jones


           Wrong:        Morton/Shaw/Kent
           Right:         Joe Morton, Frank Shaw, Greg Kent


        *  Do not use "Various" or "et al" or "others" as an author.  Please list all of the authors.
           Having the complete list will help others when they are searching the library.
           Wrong:        Various
           Right:         Jim Bell, Cathy Dell, Mike Fell, Hank Gell

           Wrong:        Morton et al.
           Right:         Joe Morton, Frank Shaw, Scott Jones


        *  In the case of editors, compilers, adapters, translators, etc., do not enter the individual's
           function after each name.

           Wrong:        L. Lay, M. May (editors)
           Right:         L. Lay, M. May


           Wrong:        Nan Nall (compiler)
           Right:         Nan Nall


           Wrong:        Edited by Olive Owl
           Right:         Olive Owl


           Wrong:        Trans. Peter Paul
           Right:         Peter Paul


        *  If the author's name is missing from the book, then enter the editors of the company that put out
           the book.
           Wrong:        None
           Right:         The Editors at the Walt Disney Company


Top of   5. The metadata



5.4  Language(s)

        *  The Main Language of a book is the language in which the majority of the book's content is written.

        *  The default Main Language is English US (American English).

        *  Often a book will contain only one Main Language, and one need not do anything with the two
           drop-down lists for the Second Language and Third Language.

        *  Guidelines to use to mark a book as having a Second Language include:
            -  A book should not be marked as having more than one language if there are only a handful of
               words on each page that are not in the books' Main Language.
            -  The book should have page after page which is all in a language different from the book's Main
               Language.
            -  Perhaps a good 15 to 20% of the book is in a language different from the book's Main Language.

        *  The system will recognize up to 3 main languages in one book.



5.5  Text Quality

        Based on an automated tool, Bookshare.org will give the book a rating of:
        *  Excellent or above
            Excellent scans contain an average of less than one error (junk characters or other
            scanning errors) per page.

            or

        *  Good or above
            Good scans contain an average of two or less errors per page.

        This automated rating may be overridden by the proofreader if necessary, but one can almost always
        leave this setting as one finds it.



5.6  Copyright Holder(s)

        *  The Copyright Holder and Copyright Date are often on the back of the title page.

        *  If more than one Copyright Holder exists, use the Copyright Holder and Copyright Date for the
            text of the book (not, for example, for the Preface, Introduction, illustrations, short stories,
            nor Afterword).

        *  The Copyright Holder is precise legal language and must be entered exactly as it
            appears in the Copyright Notice of the original book.  Don't follow the guidelines for
            entering Authors!

        *  Even if you are sure the book is in the public domain, the original copyright information is
            required for all submissions.

        *  Enter the name(s) of the copyright holder(s), for the copyright notice which is associated
            with the latest copyright date as based on the guidelines in the next section.


        A.  What is a Copyright Notice?

             One common form of a Copyright Notice consists of four elements:
                   the word "Copyright",
                   a copyright symbol (©),
                   the Copyright Date, and
                   the Copyright Holder.


             Below is an example as it may appear in the original book:

             _The Hunt for Red October
             Tom Clancy
             BERKLEY BOOKS, NEW YORK
             Copyright © 1984 by Jack Ryan Enterprises, Ltd._


             For the book above, "The Hunt for Red October", the:
             -  Copyright Notice is:  Copyright © 1984 by Jack Ryan Enterprises, Ltd.
             -  Copyright Holder is:  Jack Ryan Enterprises, Ltd.
             -  Copyright Date that is associated with this Copyright Holder is:  1984.


        B.  One or more copyright holders

             Using the same example:

             _The Hunt for Red October
             Tom Clancy
             BERKLEY BOOKS, NEW YORK
             Copyright © 1984 by Jack Ryan Enterprises, Ltd._


             Since the copyright notice for "The Hunt for Red October" is:
             "Copyright © 1984 by Jack Ryan Enterprises, Ltd.",

             then enter "Jack Ryan Enterprises, Ltd." into the "Copyright Holder" field.

             Include all punctuation that may occur in the name of the copyright holder, as well as:
             "Inc.", "Corp.", or "Ltd.".


             Another example is the copyright section of "Dragon's Kin", again as it appears in the original book:

             _Dragon's Kin
             Anne McCaffrey and Todd McCaffrey
             Ballantine Books
             Copyright © 2003 by Anne McCaffrey and Todd J. McCaffrey_


             Here the copyright holder is:
             "Anne McCaffrey and Todd J. McCaffrey"

             and not:
             Anne McCaffrey, Todd J. McCaffrey.

             Enter "Anne McCaffrey and Todd J. McCaffrey" into the "Copyright Holder" field.


        C.  Multiple copyright notices

             Sometimes several pieces of a book will each have a different copyright holder, such as:
             the preface, the illustrations, the text, the graphics, short stories, the afterword, etc.

             Use the name of the copyright holder of the latest copyright notice of the text.
             Ignore all the other copyright notices. 


             For example, this is the copyright section for "The Abyss", as it appears in the original book:

             _The ABYSS
             A Novel by Orson Scott Card based on an original screenplay by James Cameron
             Copyright © 1989 by Twentieth Century Fox Film Corporation
             Afterword by James Cameron copyright © 1989 by James Cameron
             Afterword by Orson Scott Card copyright © 1989 by Orson Scott Card_


             The copyright holder you would enter is:
             "Twentieth Century Fox Film Corporation"

             and not:
             James Cameron, nor Orson Scott Card

             James Cameron and Orson Scott Card are the copyright holders of the Afterwards, not of the
             main text.


        D.  No copyright holder

             If there is no copyright holder, please reject the book.
             All books must have a valid copyright holder.


        E.  For help determining the correct copyright holder

             If you are unsure what copyright holder to use, you may send an email to:
             volunteer@Bookshare.org

             with the entire copyright section pasted in the email.


             Alternatively, you could post the question on the  Volunteer Discussion List



5.7  Copyright Date

        If there are several copyright notices for the text itself (NOT including copyright notices for the
        Preface, Introduction, illustrations, short stories, or Afterword), then use the copyright notice with
        the most recent date.

        A.  Individual books

             This can be tricky, so here are a number of examples:

             _How to Stop Worrying and Start Living
             Copyright 1944, 1945, 1946, 1947, 1948 by Dale Carnegie
             Copyright © 1984 by Donna Dale Carnegie and Dorothy Carnegie_

             The most recent copyright date is 1984 and the copyright holders associated with that date
             are "Donna Dale Carnegie and Dorothy Carnegie", which you would enter in the Copyright
             holder field.


             _How to Win Friends and Influence People
             Copyright © 1936 by Dale Carnegie
             Copyright renewed © 1964 by Donna Dale Carnegie and Dorothy Carnegie
             Revised edition copyright © 1981 by Donna Dale Carnegie and Dorothy Carnegie_

             The most recent copyright date is 1981 and the copyright holders associated with that date are
             "Donna Dale Carnegie and Dorothy Carnegie", which you would enter in the Copyright
             holder field.


        B.  Omnibus with a separate copyright notice

             In the example below, the copyright date is 2003 and the copyright holder is "David Weber"
             because he's the copyright holder of the entire short story collection, whereas the other authors
             are copyright holders of only their short stories.
             (The title of the short story collection is:  "Service of the Sword: Worlds of Honor #4".)


             _The Service of the Sword: Worlds of Honor #4
             Copyright © 2003 by David Weber._

             "Promised Land" © 2003 by Jane Lindskold, "With One Stone" © 2003 by Timothy Zahn,
             _"A Ship Named Francis" © 2003 by John Ringo and Victor Mitchell, "Let's Go to Prague"
             © 2003 by John Ringo, "Fanatic" © 2003 by Eric Flint, "The Service of the Sword"
             © 2003 by David Weber._



             The following omnibus edition was previously published in separate volumes:

             _Ngaio Marsh: Five Complete Novels
             Copyright © 1983 by the Estate of Ngaio Marsh All Rights Reserved.
             Scales of Justice Copyright © 1955 by Ngaio Marsh
             Death of a Fool Copyright © 1956 by Ngaio Marsh
             Tied Up in Tinsel Copyright © 1972 by Ngaio Marsh, Ltd.
             Grave Mistake Copyright © 1978 by Ngaio Marsh Ltd.
             Photo Finish Copyright © 1980 by Ngaio Marsh, Ltd._

             This 1983 edition is published by Avenel Books, distributed by Crown Publishers, Inc.,
             by arrangement with Little, Brown and Company, Inc.


             In the above example, the copyright date is 1983 and the copyright holder is "the Estate of Ngaio
             Marsh" (NOT Ngaio Marsh or Ngaio Marsh Ltd.) because the Estate of Ngaio Marsh is the
             copyright holder of the entire collection, while the other names are copyright holders of the original
             separate volumes.  The "publishing and distributing statement" should not be used to determine the
             copyright information.


        C.  Omnibus without a separate copyright notice

             In the case where the book is an omnibus of several books, and the omnibus does not contain
             a separate copyright notice (due to it not containing any new material which would require a
             copyright notice) then enter the date associated with the most recent copyright notice from among
             the books included in the omnibus.

             "Protector of the Small" is an example of an omnibus where the omnibus itself doesn't have a
             copyright notice.
             (The individual titles are:  "First Test", "Page", "Squire", and "Lady Knight".)


             _First Test Copyright © 1999 by Tamora Pierce
             Publishing History: Random House Hardcover, May 1999; Random House paperback,
             May 2000
             Page Copyright © 2000 by Tamora Pierce
             Publishing History: Random House Hardcover, May 2000; Random House paperback,
             May 2001
             Squire Copyright © 2001 by Tamora Pierce
             Publishing History: Random House Hardcover, May 2001; Random House paperback,
             August 2002
             Lady Knight Copyright © 2002 by Tamora Pierce
             Publishing History: Random House Hardcover, August 2002; Random House paperback,
             August 2003
             First SFBC Science Fiction Printing: November 2004_


             In this example, the copyright notice for the last book in the series must be used since it has the
             most recent copyright date.  Thus the copyright date to be recorded is 2002 and the copyright
             holder is "Tamora Pierce".  The publisher name wasn't explicitly provided, but it's the Science
             Fiction and Fantasy Bookclub as identified in the last line of this example by its acronym
             ("SFBC").  The subsequent years of 2003 (for "Lady Knight") and 2004 (for the omnibus) are
             associated with the publishing history only and cannot be used for copyright dates.


             As a final example, more recently, the two books by Dale Carnegie (that were mentioned in
             earlier examples) have been reprinted together.  While each book contains multiple copyright
             dates and copyright holders, the collection itself has no separate copyright notice.

             _How to Stop Worrying and Start Living
             Copyright 1944, 1945, 1946, 1947, 1948 by Dale Carnegie
             Copyright © 1984 by Donna Dale Carnegie and Dorothy Carnegie
             How to Win Friends and Influence People
             Copyright © 1936 by Dale Carnegie
             Copyright renewed © 1964 by Donna Dale Carnegie and Dorothy Carnegie
             Revised edition copyright © 1981 by Donna Dale Carnegie and Dorothy Carnegie_


             After a review of the copyright notices from both books, the most recent copyright date to be
             applied for this omnibus is 1984 and the copyright holders are "Donna Dale Carnegie and
             Dorothy Carnegie".


        D.  No copyright date

             If there is no copyright date, please reject the book. All books must have a valid copyright date.


        E.  For help determining the correct copyright date

             If you are unsure what copyright holder to use, you may send an email to:
             volunteer@Bookshare.org

             with the entire copyright section pasted in the email.


             Alternatively, you could post the question on the  Volunteer Discussion List


Top of   5. The metadata



5.8  Publisher

        You may enter:
        -  Either the Imprint or the Publisher.
        -  Either a subsidiary company or the parent company.



5.9  Brief Synopsis

        A.  The Brief Synopsis must be:

              -  in the same language as the book being submitted,
              -  less than 500 characters in length, including spaces.

              TIP:  Writing both the Brief Synopsis and the Complete Synopsis ahead of time in a word
                      processor allows the synopses to be spell checked before they are copied and pasted
                      into the fields.


        B.  The Brief Synopsis can be:

              -  Copied from a page in the Front Matter or Back Matter of the book (provided the synopsis
                  is from the book publisher and not from a quotation by someone else),

              -  Copied from the book publisher's website,

              -  Copied from the "Summary" part of the section:
                  "Library of Congress Cataloging-in-Publication Data",
                  if this sections exists, on the Copyright page,

              -  Found on the front or back covers of the physical book  (but again, please do not select content
                 from book reviews or other quoted material),

              -  Written in your own words.


              Do not use any part of a quote or a review that has been attributed to a person,
              magazine or newspaper, or a review from an on-line bookseller's website such as
              Amazon.com or Barnes & Noble.


              Exception:  While looking at the detail page of a book on Amazon.com, text located under
                                 Product Description is OK to copy verbatim, because this text comes
                                 specifically from the publisher.  You may copy text only from this one section
                                 on any Amazon.com web page.



5.10  Complete Synopsis  (aka:  Long Synopsis)

          * If an ISBN is not available, the Complete Synopsis is required.

          * If an ISBN is available, the Complete Synopsis is optional.


          A.  The Complete Synopsis must be:

                -  in the same language as the book being submitted,
                -  less than 2500 characters in length, including spaces (approximately 500 words).

                Do not use any part of a quote or a review that has been attributed to a person,
                magazine or newspaper, or a review from an on-line bookseller's website such as
                Amazon.com or Barnes & Noble.


                Exception:  While looking at the detail page of a book on Amazon.com, text located under
                                   Product Description is OK to copy verbatim, because this text comes
                                   specifically from the publisher.  You may copy text only from this one section
                                   on any Amazon.com web page.


          B.  The Complete Synopsis can be:

                -  Copied from a page in the Front Matter or Back Matter of the book (provided the synopsis
                    is from the book publisher and not from a quotation by someone else),
                    (If the longer synopsis is copied from the book, the submitter should state this clearly)

                -  Copied from the book publisher's website,

                -  Found on the front or back covers of the physical book  (but again, please do not select
                    content from book reviews or other quoted material),
                -  Written in your own words.



5.11  Number of pages

          -  This is usually the number of "pages in the book numbered in Arabic numerals."
              Often this number will not include pages in the Front Matter.

          -  The exact number of pages is not critical.



5.12  Adult Content

          Bookshare maintains a policy on Adult Content as explained later in this manual.  Please use your
          best judgment for determining adult content.

          While we understand and respect that different people have different standards for what is
          acceptable subject matter, a general guideline to consider is this:  in a large well-stocked bookstore,
          would somebody under the age of 18 be able to get this book off the shelf, pay for it, and walk away?

          Books of an obvious explicit sexual nature or that incite hate should be considered adult content.
          If unsure, mark the book as Adult Content, and explain in one or two sentences what about the
          content of the book warrants this selection in the comments field.

          Note that Bookshare reserves the right to make the final decision as to whether or not a book is
          considered adult content. See 

          B.  Adult Content policy,  in the section:  6.5 Legal information.



5.13  Categorize this book  (Categories)

          For Submitters, this will be a separate screen called Categorize This Book.

          For Proofreaders, this will be the bottom section of a screen called Book Checkin.


          *  You must select at least one category which you think applies to the book.

          *  Though a maximum of four categories may be selected, please try and restrict your selection
              to the three most relevant categories.

          *  When possible, we strongly recommend making 1 of the 4 choices of Categories be either:
              -  Literature and Fiction
                 or
              -  Nonfiction.

          *  The Proofreader should verify that the Submitter has chosen all categories that pertain to this
              book, and may check or uncheck categories where appropriate.



5.14  The Comments box

      A.  The Comments box for Submitters

            For Submitters, the Comments box appears near the end of uploading a scan.

            Proofreaders very much appreciate it if you include your e-mail address when
            you submit your scan.  If they encounter a problem that requires your help, this will
            allow them to contact you.

            Enter any information that would help a volunteer proofread this scan, as well as any information
            that an administrator might need to know when approving the book.

           If there is a question regarding the book's copyright, volunteers can copy and paste the book's
           copyright notice into this section.  This can make the approval process easier and faster, or to
           help explain how the book's copyright was verified if verification is requested by an administrator.

      B.  The Comments box for Proofreaders

            For Proofreaders, the Comments box appears near the beginning of checking in a proof.

            Enter any comments that an Administrator might need to know when they review your proof.

            For example, if the copyright page is at the back of the book instead of the front, or if the
            ISBN is on the back cover but not inside the book, please mention this here.

            Note  It is not necessary to pass along comments made by the submitter.  The administrator will
            have access to the book's entire history during Administrative Approval.



Top of   5. The metadata
The page Scanning And Proofreading Manual does not exist.

Labels

favourite favourite Delete
Enter labels to add to this page:
Please wait 
Looking for a label? Just start typing.