4.2 C. 6. Remove running headers or running footers

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4.2  C.  6.  Remove running headers or running footers

Back to:  4. Proofread a Book


              1)  What is a Running Header?
              2)  Please remove all Running Headers  (or Footers)
                   A.  BEFORE removing Running Headers
                   B.  DO THIS
                   C.  AFTER removing Running Headers
              3)  Example where Running Headers include the  title of each Chapter


GOAL:  Keep the page numbers, remove the other stuff


1)  What is a Running Header?

      A.  We refer to a   Running Header  or  Running Footer  as text that recurs at the tops
           (or bottoms) of pages throughout the body of the book.


           Note 1:  Here we'll refer only to Running Headers, with the understanding that everything
                        also applies to Running Footers.

           Note 2:  Bookshare uses the term 'header' differently from the way the term is used in
                        Microsoft Office:
                        -  For Bookshare, a header is text that is literally on the page itself.
                        -  In MS Office, a header is separate from the text on the page, is
                           instead in a field, and is often used for printing.


      B.  A Running Header can be:
           -  the Title of the book,
           -  the Author, or
           -  the title of each Chapter.



2)  Please remove all Running Headers  (or Footers)

      The instructions and screenshots below illustrate an example where the Running Headers are:

      -  the Title of the book:  "THE SPRING CLEANING MURDERS"    on odd pages throughout the book,

         and

      -  the Author:               "DOROTHY CANNELL"                          on even pages throughout the book.


      In these screenshots, Show / Hide has been turned on, allowing one to see characters that are
      usually hidden:
      -  paragraph marks at the end of each paragraph, and
      -  the characters that represent the space between each word.


      A.  BEFORE removing Running Headers

           The first screenshot shows pages 5 and 6 of a book.  In this example:
           -  the Running Headers are at the top of each page, and
           -  both the Running Headers and the Page Numbers are on the same line.

4.2 B. 6. 1_Screenshot BEFORE Running Headers are removed. Page Numbers and bullets as well as spaces are on the same lines as the Running Headers.


      B.  DO THIS

           1.  We want to keep the Page Number, and remove everything else from the line.

           2.  Remove the Title and Author text in the Running Headers.
               (Inside the red boxes in the screenshot below)

               In other words, from the Running Headers on all odd pages in the book, delete the text:
               "THE SPRING CLEANING MURDERS"

               And from the Running Headers on all even pages in the book, delete the text:
               "DOROTHY CANNELL"


           3.  Also remove all spaces, tabs, and all other characters on the line, except for the
               Page Numbers.

               In this example, one would delete from each Running Header:
               -  the bullet point, and
               -  the 6 spaces.


           4.  Add 1 blank line after each Page Number.


4.2 B. 6. 2_Screenshot BEFORE Running Headers are removed. Red boxes surround the text to be removed from each header.


           5.  A quick way to remove unwanted text in headers but keep page numbers, might be to
               do some Global Replaces.

               This will fix many headers in the book but usually not all headers.
               This is because subtle differences in the printing on the page, or small splotches of ink
               on the page, or dirt, will mean that some headers will contain:
               -  different characters, or
               -  different numbers of spaces.


               We will replace several strings of characters with "nothing", ie with no characters.

               a)  First we will try to replace as many of the 'book title headers' as possible.

                    To bring up the Find and Replace dialog, do a:
                       Control  +  h

                    In the Find box, type:
                       "THE SPRING CLEANING MURDERS   •   "

                    (That is:  the book title, then 3 spaces, a bullet character, then 3 spaces)


                    Make sure that the the Replace box contains no characters at all.

                    Click "Replace All".


               b)  Next we will try to replace as many of the 'author headers' as possible.

                    Bring up the Find and Replace dialog.

                    In the Find box, type:
                       "   •   DOROTHY CANNELL"

                    (That is:  3 spaces, a bullet character, 3 spaces, then the author)


                    Again, make sure that the the Replace box contains no characters at all.

                    Click "Replace All".


      C.  AFTER removing Running Headers

           If Page Numbers are at the tops of pages as in the example, then the basic elements of
           each page would now be:

           for both pages 5 and 6:       
           1.  page break                              on a line by itself
           2.  page number                           with nothing else on this line
           3.  1 blank line                              with nothing else on this line
           4.  the body of text on the page


4.2 B. 6. 3_Screenshot AFTER unwanted text has been removed from the Running Headers. The Page numbers remain along with one blank line below them.


3)  Example where Running Headers include the title of each Chapter

      In this case, the book would likely have:
      -  the same set of Running Headers on all odd pages in the book,
      -  but a different set of Running Headers on the even pages of each chapter.


      In other words, where:
      -  the title of the book is:                       "Colorful Birds"

      -  the title of Chapter 1 is:                     "Bluebirds"

      -  and the title of Chapter 2 is:               "Blackbirds"


      Then the Running Headers would be:
      -  for all odd pages in the book:              Colorful Birds

      -  for the even pages of Chapter 1:         Bluebirds

      -  for the even pages of Chapter 2:         Blackbirds

      etc., for headers in other chapters.


To the next Topic:  7. Hyphens  (aka Dashes)



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