4.2 C. 5. Page numbers

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4.2  C.  5.  Page numbers

Back to:  4. Proofread a Book


              1)  Make sure every page has a page number
              2)  Page numbers in body of book should match those in the ToC
              3)  Page numbers can be at the tops or bottoms of pages
              4)  On a separate line, in correct order, 1 per page, no duplicates
              5)  Page numbers do not have to be any particular font size
              6)  Page numbers in "Word Fields"


1)  Make sure every page has a page number

      A.  Number all pages that occur before the 'first numbered page in the book'

           1.  First, use Arabic numbers
                -  Find the 'first numbered page in the book'. (The first page in the book that has a page number.)
                -  Using Arabic numbers, back-number any pages before the first numbered page in the
                   book, until you get to "1".


                Example
                The first page in the body of the book that has a number on it, is numbered "5".
                Also, there are pages before this page that do not have a page number.

                Do this
                -  To the 4 pages before p. 5, add page numbers  1  to  4.
                -  We call this "back-numbering".

                (It's OK if you back number and don't get down to numbering a page with "1".)



                Example
                The first page in the body of the book that has a number on it, is numbered "5".
                But there are only 2 pages before p. 5 that do not have a page number.

                Do this
                -  To the 2 pages before p. 5, add page numbers  3  and  4.
                -  There will be no page that is numbered "1", and that's fine.
                   (In this example, there will also be no page that is numbered "2".)



           2.  Next, use Roman numerals
                -  But... use Roman numerals only if you run out of Arabic numbers!
                -  In other words, if you are back-numbering and you get to "1", and there are still more
                   pages to put numbers on, then use Roman numerals.

                Pages before p. 1 could be the:
                   Title Page,  Copyright Page,  Table of Contents,  blank pages, etc.

                These pages before the body of the book are called Front Matter.


                Example
                The first page in the body of the book that has a number on it, is numbered "5".
                There are 7 pages before this page, that do not have a page number.

                Do this
                -  To the 4 pages before p. 5, add page numbers  1  to  4.

                -  To the 3 pages before the page that you just numbered "1", add Roman numerals
                    i  through  iii.

                -  In this example then, the first pages in the file will now be numbered:
                    i,   ii,  iii,  1,  2,  3,  4,  5,  6,  7, etc.

                -  You will have added these page numbers:
                    i,  ii,  iii,  1,  2,  3,  4  &  5.



      B.  Number all blank pages:  in the Front Matter, body of the book, and Back Matter

            Example
            The Roman numeral  iv  has been added as the page number for this blank page:


            ......................... Page Break .........................
            [BLANK PAGE]

            iv
            ......................... Page Break .........................



      C.  Number the first page of every chapter


      D.  Number all the pages in the Back Matter

           For the Back Matter, use Arabic numbers only.

           Example
           The last page that has a number on it, is numbered "80".
           Also, there are 5 pages after p. 80 that do not have a page number.
           -  Please add page numbers  81  to  85 to the 5 pages after p. 80.



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2)  Page numbers in body of book should match those in the ToC

      In the body of the book, the page number for the beginning of each Chapter should match the
      page number given for that chapter in the Table of Contents.

      For example, if the Table of Contents indicates that Chapter 2 begins on page 9,
      please check page 9 to see if Chapter 2 actually begins there!


3)  Page numbers can be at the tops or bottoms of pages

      It doesn't matter whether a page number is at the top of a page or at the bottom.

      So within the same book, there can be any combination of page numbers at the tops of pages,
      and page numbers at the bottoms of pages.

      Example
      The following situation would be very unusual, and yet just fine:
      -  Page numbers are at the tops of pages for 10 pages, then at the bottoms of pages for 2 pages,
         then at the tops of pages for 15 pages.


4)  On a separate line, in correct order, 1 per page, no duplicates

      Page numbers must:

      A.  Be on a separate line, by themselves.
           In other words, a page number should be the only thing on its line.

      B.  Be in correct order.

      C.  Be only 1 per page.
           In other words, no page should have more than 1 page number!

      D.  Not be duplicated.
           For example, there should not be 2 pages numbered "168".


5)  Page numbers do not have to be any particular font size

      However, on the main proofreading page, please see  "4) Font sizes"  under  "2. Do some formatting".


6)  Page numbers in "Word Fields"

      If the OCR has put any page numbers into Word Fields, "fix the page numbers into text".

      First, select the entire document by doing a:
          Ctrl  +  a
      (Holding down the Control key, press the 'a' key once)


      Then do this key combination:
          Ctrl  +  Shift  +  F9
      (While holding down both the Control key and the Shift key at once, press the F9 key)


      This takes all numbers out of Word Fields and puts them into 'plain text'.


To the next Topic:  6. Remove running headers or running footers



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