4.2 C. 1. Replace section breaks with page breaks

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4.2  C.  1.  Replace section breaks with page breaks

Back to:  4. Proofread a Book


              1)  Never delete any Breaks in the file!
              2)  A file will contain either Section Breaks or Page Breaks
              3)  BEFORE the global replace
              4)  AFTER the global replace


1)  Never delete any Breaks in the file!

      A.  Breaks determine where each new page begins.
           If any breaks get deleted, one would need the original book to know where to put them back.

      B.  For example, deleting a break between pages 12 and 13 of a book would cause text that was
           originally on p. 13, to now move onto page 12.
           Authors and publishers don't want their material moved around from one page to another!

      C.  Page 12 of a book should contain, for example:
           -  all the text that is on page 12 in the original book, and
           -  only the text that is on page 12 in the original book.


2)  A file will contain either Section Breaks or Page Breaks

      We want to end up with all the breaks in the file being Page Breaks.

      -  If your file already contains Page Breaks, please skip the remainder of this section
         and go to the next topic:

         B.  Do some formatting


      -  If instead, your file contains Section Breaks, please change them to Page Breaks as
         described below.


3)  BEFORE the global replace

      All the breaks in the file usually start out as Section Breaks:

4.2 B. 1. 1_Screenshot of a TITLE PAGE. Arrows point to 3 Section Breaks.


      Do one Global Replace by replacing all Section Breaks with:
           1  Paragraph Mark    +    1  Page Break    +    1  Paragraph Mark


      A.  Go to the very beginning of the file by doing a:
               Ctrl  +  Home

      B.  Bring up the Find and Replace dialog by doing a:
               Ctrl  +  h

           -  In the Find what box type:
                   ^b
              (a caret, then a lower case letter  'b' )
              This is the symbol in Word for a Section Break.


           -  In the Replace with box type:
                   ^p^m^p
              (a caret, a lower case 'p', a caret, a lower case 'm', a caret, a lower case 'p' )
              These are the symbols in Word for a Paragraph Mark and a Page Break.


4.2 B. 1. 2_Screenshot of Find and Replace box showing the codes in Word to replace Section Breaks with Page Breaks.


      After the next step, Word will tell you the number of replacements that were made.
      That number will be:
           >  The number of pages in the entire file.
               (but not the number of "numbered pages in the book")

           >  Close but likely about 5-10 larger than the number of "numbered pages in the book".
               That's because this number will include the pages in the Front Matter.

           -  Click Replace All


4)  AFTER the global replace

      Now, all the breaks have become Page Breaks, followed by one blank line.
      Also, notice that each Page Break is "on its own line".  In other words, any line that contains
      a Page Break should contain no other characters on that line.

"4.2 B. 1. 3_Screenshot AFTER the global replace


To the next Topic:  2. Do some formatting



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