4.1 E. Options you can take when a scan has problems

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4.1  E.  Options you can take when a scan has problems

Back to:  4. Proofread a Book


              1)  Knowing when to Reject a book
              2)  Options to try first if a book has problems
              3)  How to contact the Submitter
              4)  How to Reject a book
              5)  What happens if I "recommend a book for rejection?"


1)  Knowing when to Reject a book

      The scan of the book you chose may not be acceptable for proofreading!  Before beginning to
      proofread, be sure to check each item on the list below:

      A.  Is the book already in the library?

      B.  Does the book have a title page that has both the title and the author?

      C.  Does the book have a copyright holder somewhere?
           Occasionally the copyright page will not be the next page after the title page, rather several
           pages further in, or even at the back of the book.

      D.  Does the book have so many junk characters that you can't figure out how the text should
           read in some places?

      E.  Is the book missing any pages?


      Please also read the section titled:
      To add or not to add:  Criteria that make a book eligible for Bookshare.org

      which gives more information about requirements a book must meet to be added to the library.


      Proofreaders may recommend that a book be rejected for the above reasons, or also if:

      F.  The book is a duplicate of a submission (duplicate of a scan) by the same volunteer.

      G.  This book is already in the library, and the quality of that copy is good enough so that it does
           not need to be replaced.  (In other words, there is no need to keep the scan of the book you
           chose, and you may Reject it.)

           By contrast, some books may need to be replaced.  They may have entered the library quite
           some time ago, when the lower quality of scanning and OCR software, as well as the quality of
           word processing software used to proofread these books, made it much more difficult to
           maintain consistently high quality.


2)  Options to try first if a book has problems

      A.  Volunteers have the option of obtaining a physical copy of the book and fixing them.

      B.  If it's not possible to obtain the physical book, volunteers on the  Volunteer Discussion List  are
           usually more than happy to help find the book and rescan one or two pages.  Keep in mind though,
           that it may be easier for the Submitter to fix the problems, since they may still have the book.

      C.  Or, one may try to contact the Submitter, who may still have the physical copy that they scanned.



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3)  How to contact the Submitter

      If the Submitter has agreed to provide their email address, that email address may be at the bottom
      of the Comments column in the Book Processing History of a book.


      How to find the Comments column in the Book Processing History

      A.  After logging in, go to Volunteer Home and then My Checked Out Books.

      B.  Click on the Title of the book, which brings you to the book's "metadata page".

      C.  In the section titled Related Links, click View book history.

      D.  You are now at the Book Processing History page.  Scroll to the bottom.

      E.  If a Submitter has provided their email address, it will be in the Comments column.
           The Submitter's name (or nickname) will be in the Person column.


4)  How to Reject a book

      If you check out a book and have good reason to think this scan has problems that cannot be corrected,
      please Reject the book, but only if:

      *  you've made good faith efforts to fix shortcomings in the scan using the methods described above,
         or,
      *  the scan has problems that clearly cannot be fixed in a reasonable amount of time.


      A.  After logging in, go to Volunteer Home and then My Checked Out Books.

      B.  In the Action column, click the Reject link  (not the "Release" link!)

      C.  From the drop-down list of reasons, select the most appropriate reason to reject this book.

      D.  If necessary, you may enter into the Comment box, further details about your decision to Reject
           this scan.  Please be brief!

      E.  Click the Reject Book button.


4.1 E. 1_Screenshot of the CHECKOUT LIST. Highlighting and an arrow emphasize the REJECT LINK.


5)  What happens if I "recommend a book for rejection?"

      An Administrator will review the RTF file of a book that has been recommended for rejection, as well as
      the reason why the book should be rejected (which you chose from the drop-down list).

      After reviewing those and any comments that may have been entered into the Comments box, the
      Administrator will either:

          *  Withdraw the book from the system if they accept your recommendation, or
          *  Return the book to the Checkout List for it to be proofread.


To the next Section:  Core proofreading instructions



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